By Registering for classes you agree to our policies, procedures, and our liability policy set by the Hudson Dance Academy. No Refunds for Classes at anytime.
1.) ACKNOWLEDGE, agree and present that I understand the nature of the activity that I am voluntarily participating in and that I am qualified in good health and in proper physical conditions to participate in such activity. I agree and warrant that if at any time I believe conditions to be unsafe, I will immediately discontinue further participation in this activity. It is the dancer and family’s responsibility to consult with his/her physician to determine if any medical condition exists and, if so, whether such condition poses a direct threat to the health and safety of the dancer and others.
2.) FULLY UNDERSTAND THAT: (a) Activities may involve risks and dangers of serious bodily injury and illness, including permanent disability, paralysis, and death (“Risksâ€); (b) these risks and dangers may be caused by my own actions, the actions of others participating in the activity, the condition in which the activity takes place, or the negligence of the “Release†named below; and (c) there may be other risks and social and economic losses either known to me or not readily foreseeable at this time.
3.) AGREE that if I engage in any activity, I do so at my own risk. This includes, without limitation, use of any space within Hudson Dance Academy or on the property of Hudson Dance Academy, performance venue, or any equipment in either facility or participation in any activity, class, program, or instruction. I agree that I am voluntarily participation in these activities and using these facilities and premises and assume all risk of injury, illness, damage or loss to Hudson Dance Academy, its directors, instructors, employees, students, volunteers, agents, and all other (“Releaseeâ€) from any and all claims of which may occur as a result of (a) use pf any equipment or facilities which may malfunction or break; (b) improper maintenance of any equipment or facilities, (c) negligent instruction or supervision, an d(d) slipping and falling while at either facility. I acknowledge that I have carefully read this Waiver and Release of Liability and fully understand that this is a release of liability. I waive my rights that I may have to bring legal action to assert a claim against Release for any negligence.
4.) UNDERSTAND that this release is intended to be a broad and inclusive as permitted by the laws of Wisconsin, and agree that if any portion is held invalid, the remainder of the release will continue full force and effect. I have read this release and fully understand that by signing this agreement, I am giving up legal rights and/or remedies that may be available to me, and am doing so voluntarily.
5.) UNDERSTAND that tuition is non-transferable and non-refundable. A $35 fee will automatically be charged for NFS Checks. No refunds for missed classes, costume fees, competition fees, and or dance shoes or attire. Class size is limited and students are accepted in the order of registration. Hudson Dance Academy has the right to cancel any class with fewer than 5 students. Hudson Dance Academy may use pictures of the above student for advertising and promotion. When registering, I understand that I am registering for the 10 month school year and/or summer program and that I need to provide a 30 day written notification when canceling, a $45.00 fee is due at time of cancellation/withdrawal from September to December of the current dance year. A $150.00 fee is due at time of cancellation/withdrawal from January to June of the current dance year. In the event there is an Act of God the studio does not refund students for cancelled classes due to acts of god, and all contractual payments for tuition will still be due. The Hudson Dance Academy will provide act of god make up classes, a temporary location, or classes held via online learning to ensure our customers and dancers receive their weekly lessons.
By accepting this form, I understand and agree to all language above.
Studio Policies and Guidelines
***By Registering I agree to all terms and conditions, and understand that all sales are final.
Tuition/Registration fees/Recital T-Shirts fees/Costume fees/and Summer fees are non-transferable and non-refundable. In the case there is an Act of God the Hudson Dance Academy does not refund students for cancelled classes due to acts of god (these classes will be made up or moved to our online class room).
Registration
Registration is open to all students, new and returning.
Registration is done on a first-come, first-served basis. Classes with fewer than 4 dancers maybe combined or canceled.
All class schedules and current tuition rates are available on our website and in your Hudson Dance Academy online portal/account.
When registering for fall you are registering for the 10 month school year program September - June payments are due the first of the month and classes are averaged over the 10 months to make 10 equal monthly payments.
*** Competition Dance Lines at Hudson Dance Academy have additional policies in addition to our regular studio cancellation and withdrawal policies: ***
Class Placement
Students are carefully placed in each class according to grade/age, ability level, attention span, and effort. Instructors may recommend that a student move to a more suitable class after the first two weeks of classes. This is a reflection of caring teachers who want to find a class that best suits each dancer's needs. If a dancer is unable to attend a different class, please understand our instructors will do their best to keep you child progressing at his/her level within their current class, but it may not be the best placement possible.Â
Payment
Each account at HDA is now required to be enrolled in our autopay program. If you wish to utilize a different form of payment, please make sure to make a payment either in person or online PRIOR to payment deadlines. Payments are due the 1st of each month.
While all accounts are required to have a credit card on file for autopay, you have the option to make sure this card is never charged as long as your account is paid in full before the 1st of the months autopay is processed. Alternative payment types other than using your card on file for autopay include cash, check, a different credit card, or debit card. If you do not use an alternative payment method clearing your balance by the date it is due, we will use the card on file to process your balance. Using your card on file, payments are run regularly on the 1st of each month through the autopay process.
Any account not paying within five days of the payment date of each billing cycle will be charged a $50 late fee. We HIGHLY recommend utilizing auto-pay to make sure your payments are never late.
If you have a significant hardship you are experiencing, you must contact us prior to the billing date to discuss your situation. If you do not present payment within that stated timeframe, HDA reserves the right to pull dancer(s) from class, competitions, recital, and/or withhold costumes/rhinestones/accessories.
NSF: In the event that your credit card or check does not process for payment successfully, you will be notified via email and will be given a timeframe in which you must provide an alternative form of payment that will process successfully. In addition, the following fees will be charged to your account, all of which must be included in the payment to bring your account current; $50 late fee due to your payment not being received according to the required payment date, a $45 NSF fee if your check does not process successfully.
IMPORTANT: No refunds of any kind will be given for any fees that have been paid throughout the year. This includes all costume payments, tuition, registration fees, recital tickets, and apparel.
Yearly Performances
All Dancers (with the exception of our acro and technique classes) will perform in at least one Spring Recital in June of each year.
Ballet classes will perform in the Nutcracker Ballet in December 2025 . We put this production on every other year, there is a costume rental/cleaning fee/participation fee due at the time of registration. These fees are non refundable, if you are unable to participate in the Nutcracker ballet we suggest registering for a class that is not participating in this performance.
Recital Costumes - REC
Each class will need to purchase one or two costumes for our Annual Recital. Costume fees for each class will be announced with the costume selection in October. Costume fees (plus tax) are due with your October payment. Costumes that require tights will be supplied with one pair of tights. Poms for our pom class will have a fee (plus tax) accessed along with your Costume Fee (plus tax). Hip Hop classes, shoes (plus tax) will be selected with costume and the cost will be added to your account at the time of fitting during costume measurement week, dancers who have the same shoes will not be charged for shoes unless they need a new pair or we updated the style.
Costumes - Competition- Please see current year handout for more detailed information
Each class will need to purchase one costume for the season and for our annual recital. Costume fees (plus tax) for each class will be added to your monthly tuition and broken down into 10 equal payments. Costume fees do not include tights, shoes, or any extras, these fees will be added to your yearly glam bag.
Attendance
Attendance is taken at each class. Good attendance is imperative, as absences and tardiness can hold back the entire class. Please make every effort to have your child attend and be on time to every class. If your child is going to be gone from class please log into your online dance account and submit an absence, this automatically informs your dance instructor. All dancers will receive and email when they miss class that is sent from our dance studio software.
Competitive Dancers are allowed three absences per class, once they have reached three absences the entire class will need to come in for extra rehearsal time to get dancers caught up from being absent. The cost of this extra class (25 per half hour x number of dancers) will be bill in its entirety to the dancers account whom has missed and is requiring the team to have a make up. Competitive dancers must be in attendance in all classes the week of a performance unless approved by the studio director. In the event the dancers are not in attendance do not attend all registered classes during a performance week dancers will be removed from all dances and not allowed to compete or perform. Please remember you are committing to the Hudson Dance Academy Competition Team and this must be your first priority over sports, activities, and other dance teams.
Studio Closures
Scheduled studio closures (for example, Spring Break) are listed on our important dates page on our website, located in our monthly newsletter, and posted in the studio lobby. Hudson Dance Academy follows the Hudson School District for closure on holidays, however, there are exceptions. Please see the important dates tab on the website. In the event of bad weather Hudson Dance Academy will make an informed decision by 2pm with the highest level of safety consideration. This information will be posted on all social media as well as emailed to all parents. Each class has two built in weather cancelation days, in the event we must cancel more than 2 classes due to inclement weather we will schedule make up classes. In the event that there is an act of god and the studio is closed for long term, the Hudson Dance Academy will hold classes at an alternative location or via virtual classes.
Bullying and Behavior
We provide a safe and supportive community that fosters a lifelong love for dance and creative expression. In order to guarantee that all of our dancers are able to best pursue their passion, we implemented a comprehensive anti-bullying policy applicable to our students, dance families, staff, and employees.
We define bullying as any behavior; physical, verbal, written (either electronically or in person), that detrimentally targets another dancer. This counts as bullying when it physically or emotionally harms a dancer, targets a dancer for any actual or perceived characteristic, or creates a hostile environment in the dance studio.
Hudson Dance Academy will not tolerate bullying in any form; physical, emotional, social or otherwise. As such, we have implemented an Anti-Bullying Policy. Since our goal is to empower people and embrace individuality, one documented bullying event will have repercussions, which include immediate termination of enrollment at Hudson Dance Academy.
Most noteworthy, as per the policy above, Hudson Dance Academy is aware that bullying does not just occur between students. Parents or guardians, who harass another student, parent, or Hudson Dance Academy staff member, will have repercussions, which also include termination of student. Please report all incidents of bullying you witness to the Director immediately.
Dance Attire
For all classes we require appropriate dance clothing, hair pulled back away from face, and the removal of jewelry. Dancers must also have the appropriate footwear for their genre. See your online dance account for specific shoes and dance attire required for each class.
Bathroom Breaks
For dancers in our pre-school program, we ask that you take them to the bathroom and wash hands before class begins to avoid interruption of dance time. If the dancer needs to use the bathroom during class, the teacher will look for a parent/guardian in the lobby to assist the dancer. If no parent/guardian is on site, a staff member will escort the dancer to the restroom and offer assistance with dressing/undressing.
Viewing Class
Our studio lobby has seating and windows that look into our dance floors. Watching is OK, but we ask that you do so discreetly with younger children to reduce distractions. Please inform your child (especially younger children) prior to their first class that they will be in the class with their instructor and classmates and that you will be nearby, just outside the door or windows. Please do not open the studio door at any time while classes are in session.
Parking
There is parking available along the fence and the perimeter of the building. There is NO PARKING against the building at anytime. We do ask that you follow the one way around the building for the safety of our dancers during drop off and pick up.
Communication
We try our best to keep you informed, well in advance, of important deadlines and dates. Our primary tools are our monthly news letter, website, dance account notes, Facebook posts, e-mails to families, and in-studio verbal and written announcements. We encourage all parents to put key dates in their personal calendars as soon as they are announced. The main form of communication is our monthly newsletter. Make sure you have supplied a working email in your online dance account.
Photos and Social Media
Hudson Dance Academy maintains the right to take photos and/or videos of its dancers or guests when present in our private facilities. The photographs and videos are intended for marketing and promotional us on our website or social media. These photos do not name or disclose personal information of those within the images. The photos taken by our HDA staff are copyrighted and not subject to duplication or reprint.
Cancellations/Withdrawals - REC
Tuition for fall and summer is non-transferable and non-refundable. No refunds for missed classes, costume fees, competition fees, and or dance shoes or attire. Hudson Dance Academy has the right to cancel any class with fewer than 4 students. A 30 day written notification when canceling is required, a $50.00 fee is due at time of cancellation/withdrawal from September to December of the current dance year. A $150.00 fee is due at time of cancellation/withdrawal from January to June of the current dance year.
Summer classes/intensives/camps all fees are non refundable if a dancer decides not to attend.
Cancellations and Refunds - Competition
If a dancer drops out of the program refunds will not be given and all competition, costume, and withdrawal fees are due at time of withdrawal. If a dancer drops out of the program after choreography has begun, the studio may opt to have another dancer fill in their spot. In that case, the dancer filling in will need use of the costume(s).
If a student is removed from a competition or from a competition line due to attendance or behavior issues, parents will not be refunded for any costs already paid. They will be responsible to pay for all costs already incurred but not yet paid. All competition fees, costume fees and class fees are nonrefundable.
If a student quits or chooses to drop from the competition line for any reason, parents will not be refunded for any costs already paid and they will be responsible to pay for all costs already incurred but not yet paid. If a parent decides to remove or withdraw a student from a competition line, costume fees, competition fees, and withdrawal fees are due, including but not limited to a re-choreographing fee of $400 per routine, to cover the cost of extra class time to re-block all dances. We will need to replace the dancer on the line with another dancer and will need to use the dancers costumes.
Nationals - On optional years before the season begins parents will be asked for a commitment to attend Nationals. All choreography will be done on optional National years around if dancers are attending or not, making the non attending dancers removable from choreography from the beginning. If parents decided mid year not to attend Nationals after they made the commitment they will be charged $200 per dance to cover extra rehearsals, choreography changes, and instructors time.
Summer classes/intensives/camps all fees are non refundable if a dancer decides not to attend.
In the case there is an Act of God the studio does not refund students for cancelled classes due to acts of god examples: fires, storms, pandemics.
STUDIO POLICIES AND PROCEDURES ARE SUBJECT TO CHANGE WITHOUT NOTICE.
