Just as sports teams require all players to attend practices, dance classes require attendance in rehearsals. Absences hold back more than just the individual's progress, they hold back the group as a whole. Absences hinder the ability for dancers to master partner tricks, group lifts, and intricate spacing changes. Absences also require that our instructors re-teach skills and choreography, instead of moving forward according to their curriculum plans.

Each dancer is permitted 1 absence per class/discipline each month (ex: 1 absence for ballet per month and 1 absence for hip-hop per month). The Artistic Director reserves the right to limit or deny participation in upcoming performances for students who continue to have regular absences, when it is affecting the group as a whole.

Dancers who are injured are encouraged to attend class and observe so that they can stay up to date with class material.

Our attendance policy is in place to ensure that every dancer receives the highest quality of instruction and to prepare each group to perform with confidence.

We permit class withdrawals up until the "drop dates" listed below. All class withdrawal requests must be sent to admin@wemovedanceco.com at least 15 days prior to the 1st of the subsequent month to be considered. For families who paid their yearly tuition in full, tuition for all subsequent month's will be refunded. For families who pay on the "monthly payment plan", all future monthly payments will be waived. Failure to notify us of a withdrawal 15 days prior to the 1st of the subsequent month will mean that the following months tuition will be due. Failure to notify us of a withdrawal by the "drop dates" below, will mean that the remainder of the seasons/semesters tuition will be due.

2026/27 "DROP DATES" (last day to withdraw from a class):
-Parent + Tot, Intergenerational Breaking: May 16th
-Semester 1 programs (Preschool, Mini): October 16th
-Semester 2 programs (Preschool, Mini): January 16th
-Full year programs (Junior, Intermediate, Teen): January 16th
-Company (Intermediate, Senior): October 16th

The following fees are non-refundable:
-First months tuition
-Registration fee
-Costume deposits
-Costume balances
-Competition fees
-Drop-ins

WeMove is honored to be your Dancers home away from home. In order for us to allow early drop-offs and late pickups, we ask the following:
-Food and drink are consumed carefully, so as to not leave a mess
-All rubbish is disposed of accordingly
-All furniture is treated with respect, and not to be used as a jungle-gym
-Volume is kept at a minimum, so as to not disrupt classes and administrative work
-Everyone does their part to leave the washroom in good condition, notifying staff immediately if it requires attention (i.e. accidents, clogged toilet, other messes)
-Absolutely no outdoor shoes are worn in our lobby or studios
-All snacks are paid for, in-full, from our concession
-Absolutely no gossiping, bullying, and unkind behavior at any time
-Please note that students who are early drop-offs and late pick-ups are not being directly supervised by WeMove staff

Thank you for helping to keep our studio clean and enjoyable for everyone!

We encourage Dancers of all ages to have open communication with their teachers. Should Dancers need extra support or have concerns, they are welcomed to approach our staff and express their needs before, during, and after class.

No Dancer shall speak negatively of or to any students, teachers, staff or parents online or while at WeMove studios and events. Thank you for helping us create a positive and safe atmosphere for everyone.

Dancers will recognize that regardless of age, ability and years of dance experience, we are all worthy of experiencing the joy of movement and will treat all classmates with respect, kindness and courtesy. A positive and inclusive attitude toward all peers is essential.

Dancers will make every effort to arrive on-time in class with the appropriate attire.

No Dancer will bring their cellphone or other digital device into the classroom without explicit consent of their Instructor.

Dancers are expected to follow directions of their Instructor, especially with regards to safety. Exhibiting behavior that is disrespectful, dangerous or disruptive may result in removal from the class and/or other WeMove events and performances.

A registration fee of $40.00 is due at the time of registration for the 2026/27 season and covers the cost of dancer insurance, music licensing, as well as digital access to the parent portal. This fee is non-refundable. (Not applicable for Parent + Tot classes)

A costume purchase deposit fee of $30.00 is due at the time of registration for the 2026/27 season for all Full-Year and Semester-2 classes. This fee is non-refundable. (Semester-1 classes do not incur a costume deposit/fee as our Holiday Recital is a "wear your own pyjamas" show!)

A costume purchase balance fee will be due in January 2027 once costumes have been solidified and ordered. The cost of each costume will vary between classes. This fee is non-refundable. WeMove will make every effort possible to make economical costume selections while also considering quality, aesthetics, and timely shipping / delivery.

A festival / competition fee of $9.00 (per dancer, per group) will be due in December for all classes participating in the Quesnel Festival of the Performing Arts (Juniors, Intermediates, Teens). This fee is non-refundable.

By participating in classes, events, rehearsals, performances, camps, or other activities with WE MOVE DANCE CO. LTD., you agree to the following:

Assumption of Risk & Release of Liability
I understand that dance, fitness, and physical activities involve some risk of injury. These risks can include, but are not limited to:
-Slips, falls, or collisions
-Muscle strains or sprains
-Physical injury
-Damage to personal belongings
-In rare cases, serious injury and death

I understand that these risks may happen during classes, rehearsals, performances, competitions, events, or travel related to studio activities. I choose to participate voluntarily and accept these risks for myself (or my child).

Medical Emergencies
In the case of an emergency, I give permission for WE MOVE DANCE CO. LTD. staff to seek medical treatment for me (or my child) if I cannot be reached right away. I understand that I am responsible for any medical or related costs that may result from participation in studio activities.

Release of Liability
To the fullest extent allowed by law, I agree not to hold WE MOVE DANCE CO. LTD. , its owners, instructors, employees, volunteers, or representatives responsible for injuries, accidents, loss, theft, or damages that may happen while participating in studio activities.

Damage to Property
I understand that participants are responsible for treating the studio, equipment, and property respectfully. Any intentional or careless damage caused by a participant may result in repair or replacement costs.

Health & Participation
I confirm that I (or my child) am physically able to safely participate in dance and related activities. I will inform the studio by email at admin@wemovedanceco.com of any medical conditions, injuries, or concerns that may affect participation.

Governing Law
This agreement is governed by the laws of the Province of British Columbia.

Agreement
I have read and understood this waiver and studio agreement. By registering for classes, I agree to these terms voluntarily.

No tuition adjustments, credits, or refunds will be issued as a result of classes falling on statutory holidays, weather-related closures, or for classes cancelled due to circumstances beyond reasonable control. Your tuition is already pro-rated for winter break and spring break.

We are not responsible for classes missed due to illness, injury, vacation or other personal circumstances. No tuition adjustments, credits, make-up classes or refunds will be provided in these instances.

In the event that teachers are unavailable to teach their classes and a substitute teacher is not available, these classes will be rescheduled when possible.

Our studio's main mode of communication will be through email. It is the Parents responsibility to ensure that they have an active email on file and that they read, in full, all email communications sent by WeMove. To avoid our emails from landing in your spam folder, please add both of the following email addresses to your contacts: "admin@wemovedanceco.com" + "no-reply@gostudiopro.com"

In order to respect our staff's privacy and personal lives, we ask that Parents do not personally text, message, DM, email, or call WeMove Instructors. All inquiries can be directed to the Artistic Director at admin@wemovedanceco.com

Should any concerns arise, Parents are encouraged to calmly and respectfully approach the class Instructor in person, or Artistic Director in person or through email. Failure to communicate with kindness and patience will result in removal from the premises.

Our classes are not open rehearsals, so we ask that Parents do not enter the studio unless they are invited to do so by WeMove staff. Thank you for respecting the learning environment.

Parents shall not speak negatively of or to any students, teachers, staff or other parents online or while at WeMove studios and events. Thank you for helping us create a positive and safe atmosphere for everyone.

Parents will understand that dance is subjective. Placement at competitions/festivals shall not be the only goal of our program, and results are not indicative of their child’s worth.

It is the responsibility of the Parent to ensure they have read, in full, all policies and waivers. Failure to read or understand our policies does not exempt anyone from their application.

All clients give WE MOVE DANCE CO. LTD. permission to take photos and videos of them (or their child) during classes, events, and activities. Clients understand that these images or recordings may be used for promotional purposes such as social media, advertising, the studio website, or other marketing materials without payment or compensation.

If you do not consent to the above, parents/guardians must send an email to admin@wemovedanceco.com explicitly stating such, before their dancer begins classes for the season.

WE MOVE DANCE CO. LTD. is committed to protecting the privacy and security of our dancers and their families. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal and financial information in compliance with the British Columbia Personal Information Protection Act (PIPA).

1. Information We Collect
We collect personal information necessary to provide dance instruction, ensure student safety, and process payments. This includes: Parent/Guardian Details: Full name, home address, email address, and phone number. Student Details: Full name, date of birth, and critical medical/allergy information for safety. Financial Information: Credit card details (card number, expiration date, and CVV code).

2. Mandatory Credit Card Retention Policy
To streamline billing, we require all clients to keep a valid credit card on file. Storage Security: Your credit card data is never stored locally on our studio hardware or computers. Software Integration: All payment details are securely tokenized and stored within StudioPro, our dance studio management software platform. Compliance: StudioPro maintains strict Payment Card Industry Data Security Standard (PCI-DSS) compliance to encrypt and protect your financial details.

3. How We Use Your Information
We use your information strictly for studio operations, including: Processing automatic monthly tuition, costume, and competition fees. Managing class rosters, attendance records, and scheduling. Communicating studio updates, closure alerts, and emergency notices. Ensuring instructor awareness of student medical conditions or physical limitations.

4. Photography, Video, and Minors
We take the safety of minors seriously under BC privacy guidelines. To protect your child's identity, we do not publish full names or tag individual minors on public social media platforms.

5. Third-Party Data Sharing
We do not sell, rent, or trade your personal information. Your data is only shared with trusted third parties necessary to run our business: Software Vendors: Shared with StudioPro to manage accounts and process your mandatory credit card payments. Legal Obligations: Disclosed only if required by Canadian law or in an emergency to protect a student's health.

6. Data Storage and Canadian Privacy Laws
Your data may be processed through servers managed by StudioPro. While we strive to protect all data, information processed by third-party cloud vendors may occasionally be routed through servers located outside of Canada (such as the United States) and subject to the laws of those jurisdictions.

7. Your Rights under BC PIPA
You have specific rights regarding your personal information under BC law. You can log into your account via StudioPro at any time to update your contact or financial information, or request access to records we hold.

8. Withdrawal of Consent
You may withdraw consent for marketing communications at any time. However, removing a valid credit card from our system will result in a cancellation of class enrollment due to our mandatory card-on-file policy.

In order to save your spot in our program, tuition is due at the time registration. As a convenience to families, we have our default payment protocol set up to the "monthly payment plan" option. The "monthly payment plan" is your yearly tuition divided into *equal monthly payments*, with the first months payment due upon registration and the remainder of your payments due on the 1st of each subsequent month. IF YOU WOULD LIKE TO PAY YOUR FULL YEAR TUITION UP FRONT, PLEASE SELECT CLASSES > DO NOT CHECK OUT > SEND AN EMAIL TO "admin@wemovedanceco.com" and we will manually change your payment protocol to "yearly".

By default, the outstanding balance on each account will be automatically charged to the credit card on file on the 1st of each month though our Auto-Pay program. Families who wish to pay by an alternative method are welcome to do so however, payment must be received in-full by 10pm PST the 27th of the previous month to avoid the automatic credit card charge. Acceptable alternative payment methods include cash or e-transfer. All e-transfers can be sent to admin@wemovedanceco.com

If a credit card transaction is declined for any reason, the account holder agrees to remit payment promptly and will be subject to a $25 declined payment administration fee.

Any account with an outstanding balance that remains unpaid after the 15th of the month may result in the student being temporarily suspended from classes, rehearsals, performances, and other studio activities until the account is brought into good standing.

Auto-Pay helps us reduce administrative and operating costs, allowing us to keep tuition as affordable as possible. We thank you for helping our studio run smoothly and efficiently.

2026/27 Full-year program tuition is based on a 35 week season that runs September 14th - June 19th. Rates are as follows:
-30min class = $455/year or $45.50/month
-45min class = $525.00/year or $52.50/month
-1h class = $665.00/year or $66.50/month
-1h 15min class = $831.25/year or $83.13/month

2026/27 Semester 1 tuition is based on a 14 week season that runs September 14th - December 19th. Rates are as follows:
-45min class = $210.00/semester or $52.50/month

2026/27 Semester 2 tuition is based on a 21 week season that runs January 4th - June 19th.
-45min class = $315.00/semester or $52.50/month