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Emergence Studio of Performing Arts
Competition Family Account Standards & Past-Due Policy Acknowledgment
2026–2027 Competition Season

Dear ESPA Competition Families,

Emergence Studio of Performing Arts is committed to keeping our programs affordable, sustainable, and accessible to our families. In order to meet studio obligations, pay competition registrations on time, and keep costs as efficient as possible, it is important that all families follow consistent payment standards.

The following account and past-due policies have been established for the 2026–2027 season. Please review this document carefully and sign below acknowledging that you have received, read, and understand these policies.

1. Tuition Accounts - ALL PROGRAMS

All tuition accounts are expected to remain current and in good standing.

A late fee will be assessed once tuition becomes seven (7) days past due.
If the account remains unpaid on the 8th day past due, a formal written notice will be sent to the family.
If tuition remains unpaid at the one-month past-due mark, the student will be removed from classes.
The student may return to classes once the account balance and all applicable fees have been brought current.

We understand that unexpected circumstances can occur. Families are encouraged to communicate with the studio as early as possible regarding account concerns.

2. Competition Fees

Competition fees are due on the 15th of each month according to the competition payment schedule provided to families.

If a family needs to request an alternate payment date or special payment arrangement, they must contact Mrs. Tiffany in advance of the payment due date. Requests will be presented to the Board for consideration. Alternate payment dates or arrangements are not guaranteed and must be approved.

Once a competition fee becomes two (2) weeks past due, the dancer will be removed from the applicable competition and will be unable to compete.

Competition registrations have strict payment deadlines, and ESPA must submit registration fees to competition companies on time to avoid late fees, penalties, or loss of entries.

3. Competition student Costume Fees

Competition costume fees are due September 1, 2026, unless otherwise communicated by ESPA.

If a costume fee remains unpaid two (2) weeks after the due date, the family will receive a separate written notice regarding the outstanding balance and required next steps.

4. Additional Program Fee Policy: All Theatre prop, set, and costume fees; Recreational Dance recital costume fees; and Homeschool Co-Op supply or project fees must be paid in full by the communicated deadline. Timely payment is required so ESPA can order necessary costumes, materials, supplies, props, and other program items on schedule.

If a fees remain unpaid two (2) weeks after the due date, the family will receive a separate written notice regarding the outstanding balance and required next steps.

Why These Standards Are Necessary

As a nonprofit performing arts organization, ESPA works diligently to keep costs as affordable as possible for our dancers and families. Competition companies, costume vendors, and other outside organizations require ESPA to meet firm payment deadlines.

When payments are received on time, the studio is better able to avoid unnecessary late fees and additional expenses and continue keeping program costs as efficient as possible for all families.

Consistent account standards also allow these policies to be applied fairly and equally across the competition program.

Parent/Guardian Acknowledgment

By signing below, I acknowledge that I have received, read, and understand the Emergence Studio of Performing Arts Competition Family Account Standards & Past-Due Policy for the 2026–2027 season.

I understand the payment due dates, late-payment procedures, notification process, and consequences associated with past-due tuition, costume fees, and competition fees.

I understand that it is my responsibility to communicate with ESPA in advance if I need to request an alternate competition-fee payment arrangement and that any alternate arrangement is subject to approval.

-Emergence Studio of Performing Arts Board of directors
Supporting our dancers through consistency, communication, and responsible stewardship.

I am aware of the dangers of attending classes / events at Emergence Studio of Performing Arts. I promise to not hold the company, its officers, agents, sub contractors or employees liable or pursue legal action against them. This waiver absolves the company of any duty for injuries sustained on the premises, as well as at events such as competitions or recitals sustained before, during or after the activity.

By signing this agreement, I agree to not hold the company liable, including financial responsibility for any injuries sustained, regardless of the cause or circumstances. I will do all in my power to obey staff, guest teachers, event staff and all safety requirements, and I will seek clarification if necessary.

I hereby affirm that such release to releasee does not constitute any form of compensation, including royalties arising from the photographs, to my benefit. I understand and agree that photographs in the possession of the releasee shall become the property of the releasee. The photographs can be used for advertisements for Emergence Studio of Performing Arts. I hereby hold harmless, release, and forever charge, Emergence Studio of Performing Arts from all claims, demands and causes of action which I, my heirs, representatives, executors, administrators, or any other persons acting on my behalf or on behalf of my estate have or may have by reason of this authorization. I release photos and videos for use in web-based publications, prints advertisements, organization bulletin. I declare true my age of consent, in the case I am underage I have obtained the required consent from my parents/ guardians as evidenced by the signature here on this form.