2025 Enrolment Rules and Regulations
Mar 13, 2025 03:04 PM
The Flash Dance Performing Arts (FDPA) Rules and Regulations are to ensure the safety of all students and staff when participating in any FDPA class or performance. Anyone entering Flashdance Performing Arts or participating in activities held at FDPA does so at their own risk. FDPA have the right to amend these Rules and Regulations at any time without notice.
ADMINISTRATION FEE
- A $45 administration fee will be applied to each student upon Enrolment. This fee includes costs involved in Licences and Insurances and thank you for your understanding in this matter.
- This is payable via the Dance Studio Pro Parent Portal.
ABUSIVE OR AGGRESSIVE BEHAVIOUR
- Aggressive behaviour and any form of verbal or physical abuse to our staff will not be tolerated. Possible repercussions up to and including termination of student enrolment at the school.
BALLET EXAMS
- Students must enrol in 2 ballet classes to be eligible to sit a Ballet Exam.
- Staff will make the final decision on if a student will sit a Ballet Exam or a Class Award
- All students will need the full correct colour class uniform for each class 2 weeks after enrolling
CLASS TIMES
- All efforts are made by FDPA staff to ensure that classes will run on time, however there will be times where this is not possible (i.e. around competition times and concert rehearsal times). You will not be charged for any extra time given and this will occur without notice and your understanding is expected. If you need to take your child earlier or cannot stay for extended time please see administration and they will collect your child for you immediately.
CLASS ENROLLMENT
- All students at FDPA will be guaranteed a place within our programs once they are enrolled in the system and the Enrollment Fees are paid.
- Class availability is subject to capacity limits, particularly in our Pre-School Programs, to ensure that class minimums are met. The student-to-teacher ratio for Pre-School classes is 1 teacher for every 5 children.
- In classes with an active waitlist, students who are absent for a period of 3 weeks without notifying the school will receive a follow-up call. If the student does not return by the 4th week, their spot may be filled by the next person on the waitlist, without prior notice.
COMMUNICATION
- All communication will be sent via the Dance Studio Pro (DSP) Parent Portal. We ask that all valued clients of FDPA consistently check their Parent Portals as all communication is sent via this forum only. Please ensure your Push notifications are turned on as all urgent information will be sent via studio messaging through DSP. This may include pick up time changes, payment information and so on. If you are unable to access your DSP account please contact administration immediately and we will rectify this on the system.
- We ask that questions and queries are directed to the front desk in person where possible or alternatively through the official Flashdance Studio Chat available through the DSP Parent Portal and these will be answered at our earliest convenience.
- We do not permit personal messages or phone calls to FDPA staff, any messages sent through this forum will be left unanswered as teachers can be contacted on the Studio Chat forum ONLY, streamlining communication.
- Please note that Flashdance Performing Arts will NO longer offer private Facebook groups of any kind.
COSTUMES
- Please ensure you are aware that FDPA staff will be fitting and measuring every child for costuming.
- All costumes are decided by FDPA staff and we will always aim to keep them to the lowest possible prices without compromising the standards and quality we are trying to achieve.
- No discussions on prices of costumes will be entered into.
CONCERT PERFORMANCES
- It is anticipated that all families enrolled at FDPA will perform in the end of year concert.
- Should your child not wish to participate, please advise our staff ASAP, but no later than the middle of term 3.
- Costumes are ordered for the concert from the middle of term 3.
- If FDPA has NOT been advised that your child is NOT performing in the concert and a costume has been ordered, you will be obligated to pay for that costume and you will be invoiced accordingly.
ETIQUETTE
- All students must respect their teachers, fellow students and parents and all staff of FPDA.
- At all public performances students and parents are to conduct themselves with dignity and respect towards teachers, staff and others. Students, parents and staff must remember they are representing FDPA and must do so with pride and refrain from unruly behaviour.
- No parent is to stand in and view classes at any time. Teachers will invite all parents in to watch the children's progression at an appropriate time of the class. Please respect all staff and their job at hand.
FOOD
- Students may be given lollies or treats from either a teacher or as a celebration for another student, at FDPA. If there are any allergies you know of, please ensure you list them on your enrolment form including foods to stay away from and a plan will be drawn up for your child. We recommend bringing packaged treats where ingredients are easily identified.
- No chewing of Gum at the FDPA Studios at any time.
MOBILE PHONES
- There is to be absolutely no use of mobile phones (calling or texting) during classes by any student. (Use as a recording device exempt).
- Apple watches are not permitted in class at any time.
- No access to staff kitchen, storage areas or offices is permitted by any student or parent unless authorised.
PARENTAL ASSISTANCE
- All parent helpers/assistants are required by law to have a current Working with Children’s Check and to have signed our Child Protection and Safeguard Policy.
- Parental assistance may be declined at any time with or without a working with Children’s Check, and is at the discretion of management.
PARENT CLASS WATCHING
- Flashdance has a no viewing policy for parents as this is a classroom as seen at school.
- Ready Set Dance permit 1 parent to assist in the settling in process for a period of 3-4 weeks depending on the progress of each child. Once staff deem it an appropriate time to begin a child’s independent learning parents will be expected to remove themselves from the class room.
- All RSD classes have viewing offered at regular times through-out the year for parents to enjoy.
PAYMENT CONDITIONS
- All prices are GST inclusive and are charged on a term basis.
- All fees are due within 21 days of the billing date. Outstanding accounts will incur a late fee after 21 days, which will continue to be charged every 21 days until the fees are paid in full.
- Should you have difficulty in paying your fees, please consult with the Administration Staff in person so a Payment Plan can be put into place through via Auto-Pay.
- All fees must be paid via the DSP Parent Portal as any payment made to the FDPA Business Account will not be reconciled.
- If you miss a lesson due to a serious/extended illness your account will be reviewed, compensation does not automatically get paid.
- All Fees are non-refundable. This includes family holidays, school camps or other engagements.
- NO REFUNDS WILL BE GIVEN FOR CANCELLATION OR MISSED CLASSES. Two make up classes are available per term only when term fees are paid in full with the exclusion of Term 4 due to showcase preparations.
- IF ACCOUNT FALLS IN ARREARS ANY SOLO LESSON WILL BE PLACED ON HOLD UNTIL ACCOUNT IS BROUGHT UP TO DATE.
- All accounts must be either paid in full or up-to-date in accordance with their respective payment plan before costumes can be released to students.
- There will be other costs in addition to term fees incurred during the year. These include but are not limited to registration fees, concert and competition theatre rehearsal fees, ballet exam registration and pianist fees.
- FDPA will refer accounts to debt collection agencies in extreme cases of non-payment.
AUTO-PAY
- Your account won't be charged when you sign up. It will be charged when your next tuition payment comes due.
- All Payment Plans need to be approved by Administration and monies will be debited according to scheduling selection.
- If your card expires or you get a new card, come here to update it.
- There is a 2.75% convenience fee included when using Auto Payments that will be charged to you.
PHOTOGRAPHY
- Due to new child protection laws, the Filming or Photography of any student in any Class at FDPA is STRICTLY PROHIBITED by clients. Cameras or phones will not be permitted into the class room. You may take photos of your child outside of class providing no other child is within the shot or film whilst on FDPA grounds. - - This is now law and we appreciate your understanding in this matter. FDPA reserves the right to film any class at any point.
- FDPA Concerts and Showcases will be professionally filmed, filming and photography of any kind STRICTLY PROHIBITED by any audience member..
- FDPA permits parental filming and photography at all Vocal Showcases, unless otherwise advised.
- You or your child could be filmed or photographed by approved FDPA photographers at any time. Every student enrolled at FDPA consents to having any image or footage of themselves, used for promotional, performance and or training purposes.
- We do not take requests for photos to be taken, at rehearsals, performances or any other public appearance FDPA attend and participate in.
PERSONAL BELONGINGS
- FDPA takes no responsibility for stolen property. Securing your belongings is the owner’s responsibility.
- Limited lockers are available for hire on an annual basis for a fee.
- FDPA will not be held responsible for any lost property. Please check lost property at the end of each term as all items will be donated to charity.
- FDPA will not be held responsible for valuables such as jewellery and watches of any kind, money or devices such as IPADS, PHONES or LAPTOPS. It is advisable to clearly label everything and to keep safe in a locker or in some cases to not wear or bring at all. This is also valid for all performances, concerts and competitions FDPA attends.
SOCIAL MEDIA
- All FDPA families are asked to like the Flashdance Performing Arts Facebook and Instagram pages as this is the preferred form of communication of relevant information and notices to families.
- FDPA reserves the right to use all imagery or footage of students on social media. We will not permit any client past or present to upload FDPA footage on Social Media. This is a direct breech of Child Protection Laws.
- If you do not want photos or footage of your child displayed on any media forms, please let us know at your earliest convenience and we will honour your request.
- Complaints will be dealt with by appointment with FDPA staff outside class time. We endeavour to be available to families for discussions at all times.
RULE BREACHES/ BEHAVIOUR
- Any breach of rules will be dealt with swiftly and when necessary parents/guardians may be contacted.
- Abusive behaviour toward FDPA staff/and or other students will not be tolerated under any circumstance. Possible repercussions up to and including termination of student enrolment at the school.
STUDENT COLLECTION
- Please ensure any child under the age of 18 collected from the studios promptly after their class has finished. Please ensure you practise a safe pick and drop off routine.
UNIFORM
- All students need to ensure that they attend classes in the correct attire. Hair must be pulled back into either a bun and correct dance shoes are a necessity NO JIFFIES allowed. Fitted dance wear is compulsory, leotard and dance pants or shorts are recommended. (See FDPA Class Requirements Form).
- RAD Ballet students please see the Graded Ballet chart for correct uniform attire.
- For safety reasons, no jewellery is to be worn. This means no hoop earrings (studs are acceptable), necklaces, bracelets, watches or anklets to be worn during classes or performances. If these are worn your child may be ask to remove them before they are able to participate. This is how sentimental valuables get lost, so please refrain from wearing them.
- Ready Set Dance students have their own Uniform which is a regulation enforced by Read Set Dance Pty Ltd and is a contracted agreement. All ready set dancers must wear the displayed uniform to be a permanent member of Ready Set Dance classes, Australia wide.
UNCONDITIONAL POSITIVE REGARD
- Unconditional Positive Regard is taught, reinforced and exampled at FDPA by all staff at all times. Keeping Children Safe in Dance is the priority of our Team.