2026–2027 Privacy Notice and Consent
Oct 24, 2026 09:40 PM
Peace Region Dance Society (“PRDS”) respects the privacy of its dancers and families. PRDS collects, uses, stores and discloses personal information only for reasonable purposes connected with its programs and operations and in accordance with applicable Alberta privacy requirements and PRDS policies.
Personal information we collect
PRDS may collect personal information about dancers and their parents or guardians, including:
- names, birth dates and age information;
- addresses, telephone numbers and email addresses;
- parent, guardian and emergency-contact information;
- class registrations, attendance and dancer-placement information;
- billing, payment-status and transaction records;
- relevant medical conditions, allergies, injuries, accessibility needs and emergency information;
- competition, festival, performance and costume information; and
- other information reasonably necessary to administer PRDS programs safely and effectively.
How information is used
PRDS may use personal information to:
- process registrations and determine class or program eligibility;
- place dancers in appropriate classes, groups and performances;
- communicate with dancers and families about schedules, closures, events, fees and society matters;
- maintain attendance, administrative, financial, insurance and safety records;
- support dancer safety and respond to injuries or emergencies;
- arrange costumes, workshops, performances, competitions and festivals;
- register dancers with competition, festival and event organizers;
- manage payments, refunds and outstanding accounts; and
- meet legal, accounting, insurance, safety and operational requirements.
Sharing information
PRDS will only disclose information that is reasonably necessary for the applicable purpose.
Information may be shared with:
- authorized PRDS administrators, instructors, board members and volunteers on a need-to-know basis;
- registration, payment-processing, email, accounting, cloud-storage and other service providers used by PRDS;
- competition, festival, workshop, performance and venue organizers where required for participation;
PRDS insurers, accountants, legal advisers and other professional service providers;
emergency responders and health professionals where reasonably necessary to protect a participant’s health or safety; and
government, regulatory or law-enforcement authorities where authorized or required by law.
PRDS does not sell or rent dancer or family contact information.
Storage and security
Personal information may be stored in PRDS-approved registration, email, accounting and cloud-storage systems, as well as in secure paper records where necessary.
Access is limited to authorized individuals who require the information to perform their PRDS responsibilities.
PRDS uses reasonable administrative, physical and technological safeguards to protect personal information, including passwords, access controls, secure accounts and confidentiality requirements.
Some technology providers used by PRDS may process or store information outside Canada, including in the United States. Information stored outside Canada may be subject to the laws of that jurisdiction.
Retention
PRDS retains personal information only for as long as reasonably necessary for the purposes described above or to meet legal, accounting, insurance and operational requirements.
Information that is no longer required will be securely destroyed or de-identified in accordance with PRDS policies.
Access, correction and withdrawal of consent
A parent, guardian or adult participant may contact PRDS to:
- ask questions about PRDS privacy practices;
- request access to or correction of personal information; or
- withdraw or change consent, subject to reasonable notice and any legal, contractual, insurance or record-retention requirements.
- Withdrawal of consent does not apply retroactively to information already reasonably used or disclosed.
- Withdrawing consent for information necessary to administer the program or protect participant safety may affect PRDS’s ability to provide services or permit continued participation.
Public promotional use of identifiable photographs and videos is not included in this consent and is addressed separately in the Public Photo, Video and Media Preference form.
Questions or requests may be directed to:
PRDS Privacy Officer
Peace Region Dance Society
admin@prdancesociety.com
Acknowledgement and consent
By accepting this Privacy Notice and Consent, I confirm that:
I have read and understood this notice;
I consent to PRDS collecting, using and disclosing personal information as reasonably necessary for the purposes described;
I am authorized to provide the information entered for the dancer and emergency contacts; and
the information I have provided is accurate to the best of my knowledge.
“I have read and agree to the 2026–2027 Privacy Notice and Consent.”