2026–2027 Participation Waiver and Agreement


Nov 09, 2026 05:09 PM


Acknowledgment and Assumption of Risk

I, the undersigned adult participant or parent/legal guardian of the participating minor, understand that participation in dance, acrobatics, fitness, rehearsals, performances, competitions, workshops, camps, and other activities offered or sponsored by Woodland Dance Center (“WDC”) involves inherent risks of injury.

These risks may include, but are not limited to, slips, falls, collisions, muscle strains, sprains, fractures, overuse injuries, illness, and other physical injuries. I understand that injuries may occur despite reasonable instruction, supervision, and safety precautions.

I knowingly and voluntarily accept and assume the risks associated with participation in WDC activities on behalf of myself and, when applicable, my child.

Medical Information and Emergency Authorization

I agree to disclose any known injury, illness, allergy, medical condition, medication, or physical limitation that may affect my or my child’s safe participation in WDC activities.

In the event of an illness or injury, I authorize WDC instructors, employees, volunteers, or representatives to:

Provide reasonable first aid;
Contact the emergency contacts listed in the participant’s DanceStudio-Pro account;
Contact emergency medical services when appropriate; and
Arrange transportation to a licensed hospital or medical facility when reasonably necessary.

If I cannot be reached promptly, I authorize licensed medical personnel to provide emergency evaluation and treatment reasonably considered necessary for the participant’s immediate care.

I understand that WDC cannot guarantee that a particular hospital, medical provider, transportation service, or treatment method will be used. I accept financial responsibility for all medical care, transportation, and related expenses incurred on behalf of myself or my child.

Washington law identifies parents and legal guardians among those authorized to provide informed consent for medical treatment of a minor.

Injury Disclosure and Participation Restrictions

I understand that it is my responsibility to promptly notify WDC of any injury, illness, medical restriction, or change in physical condition that may affect participation.

WDC may restrict, modify, or deny participation when an instructor or staff member reasonably believes that participation could create a risk of injury to the student or others.

An injured or ill student may be asked to:

Observe class;
Participate only in modified activities;
Refrain from certain movements or exercises; or
Obtain written medical clearance before returning to full participation.

I understand that WDC instructors and staff are not medical professionals and cannot diagnose an injury or determine whether a student is medically cleared to participate.

Attendance and Make-Up Policy

WDC generally follows the Woodland School District calendar for recognized holidays and spring break. Regular classes will not be held during scheduled closures unless WDC announces otherwise.

Tuition is based on the full recreational dance season and is divided into monthly installments for convenience. Scheduled holidays and closures are considered when seasonal tuition is established and do not entitle a student to a refund, credit, or make-up class.

If a student misses a class for any reason, WDC and its instructors are not required to provide:

A make-up class;
A private lesson;
A tuition credit; or
A refund.

Consistent attendance is important for individual progress, class development, rehearsals, and performance preparation.

Excessive or repeated absences may affect a student’s class placement, performance eligibility, or continued enrollment. When appropriate, WDC may remove a student from a class, routine, or performance because of attendance concerns. Tuition and fees already paid remain nonrefundable.

Class Expectations and Student Conduct

I agree that the participant will:

Arrive on time and be prepared to participate;
Follow instructor directions and studio safety rules;
Treat instructors, staff, volunteers, dancers, and families respectfully;
Wear the required dance attire and appropriate shoes;
Keep hair secured as required for the class;
Refrain from disruptive, threatening, unsafe, or inappropriate conduct; and
Use studio facilities, props, and equipment responsibly.

For safety reasons, a student arriving more than 15 minutes late may be required to observe rather than participate physically because the student may have missed necessary warm-up activities.

WDC may temporarily or permanently restrict a student’s participation for unsafe, disruptive, disrespectful, or inappropriate behavior. Serious or repeated violations may result in dismissal from WDC without refund.

Tuition, Fees, and Payment Policy

I agree to pay tuition in 10 monthly installments from September 2026 through June 2027, or beginning with the month of enrollment for students who enroll after the season begins.

Monthly tuition is due on the first day of each month.

If payment has not been received by the fifth day of the month, a $10 late fee per student may be added to the account.

I understand and agree that:

Tuition and registration fees are nonrefundable;
Costume fees, recital fees, competition fees, convention fees, and other charges are nonrefundable unless WDC states otherwise in writing;
Enrollment and payment obligations continue until the withdrawal requirements below have been completed;
Failure to attend class does not cancel enrollment or payment obligations;
Returned or declined payments may be subject to applicable processing fees;
Any withdrawal fees identified in WDC’s current policies may be charged to the account;
Costume fees will be posted to the account on or around November 1; and
WDC may suspend participation when an account is delinquent.
Withdrawal Policy

A minimum of 20 days’ written notice is required to withdraw from a class.

Withdrawal notice must be submitted by email or through another written method approved by WDC. Verbal notice to an instructor, failure to attend class, or removal of a payment method does not constitute withdrawal.

The participant’s account will remain responsible for tuition and other charges through the twentieth day following WDC’s receipt of the written withdrawal notice, regardless of the participant’s final date of attendance.

Costume fees and any other previously incurred, ordered, committed, or nonrecoverable charges remain due after withdrawal.

Dress Code

I understand that students are expected to follow the dress code established for each class.

Required attire may include leotards, tights, dance shoes, fitted dancewear, secured hair, or other class-specific clothing and footwear.

Students who arrive without appropriate attire or shoes may be asked to observe or participate in a modified manner when the instructor determines that full participation would be unsafe or disruptive.

Personal Property

I understand that WDC is not responsible for lost, stolen, misplaced, or damaged clothing, shoes, electronics, jewelry, vehicles, or other personal property brought to the studio or any WDC activity.

Participants should clearly label dance shoes, clothing, bags, water bottles, and other belongings.

Transportation and Off-Site Activities

Unless WDC expressly agrees otherwise in writing, I am responsible for arranging transportation to and from classes, rehearsals, performances, competitions, conventions, workshops, and other activities.

This agreement applies to WDC activities conducted at the studio and at off-site locations, including theaters, schools, convention centers, competition venues, community events, and outdoor performance locations.

Photo and Video Authorization

I understand that WDC may photograph, video record, or otherwise record participants during classes, rehearsals, performances, competitions, conventions, camps, workshops, community events, and other WDC-sponsored activities.

By electronically signing or accepting this agreement, I authorize WDC to photograph or record the participant and to use photographs, video recordings, audio recordings, and other media containing the participant’s image, likeness, voice, or performance for WDC-related purposes.

Authorized uses may include:

WDC’s website;
Social media accounts;
Printed and digital advertising;
Promotional materials;
Newsletters and emails;
Fundraising materials;
Studio displays;
Educational materials; and
Other WDC publications or communications.

I understand that no compensation will be provided for the use of these materials.

If I do not want the participant’s identifiable image or recording used for promotional purposes, I am responsible for selecting the applicable media opt-out option within my DanceStudio-Pro Parent Portal account and keeping that preference current.

WDC will make reasonable efforts to honor the media preference shown in the participant’s DanceStudio-Pro account for photographs and recordings controlled by WDC.

I understand that WDC cannot guarantee that a participant will not appear incidentally in group photographs, background footage, livestreams, or recordings of public performances or events. WDC also cannot control photographs or recordings taken or shared by audience members, other families, venues, competition organizations, media outlets, or other third parties.

Communicable Illness

I agree that the participant will not attend class or another WDC activity while experiencing symptoms of a contagious illness or when otherwise directed to remain home under applicable public health guidance or WDC policy.

I understand that participation in group activities may involve exposure to communicable illnesses and that WDC cannot eliminate every risk of exposure.

Release and Waiver of Liability

To the fullest extent permitted by Washington law, I release and agree to hold harmless Woodland Dance Center and its directors, officers, instructors, employees, volunteers, agents, contractors, and representatives from claims, liabilities, demands, damages, losses, or causes of action arising from the ordinary risks of participation in WDC activities, including claims arising from ordinary negligence.

This release does not apply to liability that cannot legally be waived, including liability arising from gross negligence, reckless misconduct, or willful or intentional misconduct.

Indemnification

To the fullest extent permitted by law, I agree to indemnify, defend, and hold harmless Woodland Dance Center and its directors, officers, instructors, employees, volunteers, agents, contractors, and representatives from third-party claims, damages, losses, liabilities, costs, or expenses arising from:

The participant’s intentional, reckless, or unlawful conduct;
Injury or property damage caused by the participant;
Materially inaccurate or withheld medical or safety information;
A violation of this agreement; or
A violation of WDC’s written rules or policies.

This provision is not intended to require indemnification for WDC’s gross negligence, reckless misconduct, or willful or intentional misconduct.

Governing Law and Venue

This agreement will be governed by and construed under the laws of the State of Washington.

To the extent permitted by law, any legal action arising from or relating to this agreement or participation in WDC activities must be brought in a court of competent jurisdiction located in Cowlitz County, Washington.

Severability

If any provision of this agreement is determined to be invalid, unlawful, or unenforceable, the remaining provisions will remain in effect to the fullest extent permitted by law.

Any invalid or unenforceable provision will be interpreted or limited as necessary to make it enforceable to the greatest extent permitted by law.

Entire Agreement and WDC Policies

This agreement, together with the policies and information maintained in the participant’s DanceStudio-Pro account or otherwise provided by WDC, constitutes the agreement concerning participation in WDC activities.

I understand that WDC may adopt reasonable operational, safety, dress-code, attendance, payment, performance, or conduct policies during the season.

Electronic Signature and Continuing Effect

I agree to conduct this transaction electronically.

I understand that selecting the acknowledgment checkbox, typing my name, electronically signing, or otherwise accepting this agreement through DanceStudio-Pro constitutes my electronic signature and has the same effect as a handwritten signature.

This agreement remains effective throughout the 2026–2027 dance season and applies to all WDC classes, rehearsals, performances, competitions, conventions, camps, workshops, community events, and related activities in which the participant takes part during the season.

Acknowledgment and Acceptance

By electronically signing or accepting this agreement, I acknowledge and certify that:

I have carefully read and understand this agreement;
I have had the opportunity to ask questions before accepting it;
I voluntarily agree to its terms;
I am at least 18 years old;
I am the adult participant or the parent or legal guardian authorized to accept this agreement for the minor participant;
The medical and emergency information in the participant’s DanceStudio-Pro account is accurate and current;
I will promptly update that information if it changes;
I understand that this agreement includes an assumption of risk, release of liability, and indemnification provision; and
I understand that my electronic acceptance is legally binding.