Privacy Policy
Jul 26, 2026 12:39 PM
Sole Motion Dance Company Ltd.
At Sole Motion Dance Company Ltd. ("Sole Motion," "we," "our," or "us"), we are committed to protecting the privacy of our dancers, parents, guardians, employees, and visitors. This Privacy Policy explains how we collect, use, store, and protect your personal information.
By registering for classes or using our services, you consent to the collection, use, and disclosure of your personal information as described in this policy.
Information We Collect:
We may collect personal information such as:
• Parent/guardian and participant names
• Home address
• Email address
• Telephone numbers
• Emergency contact information
• Date of birth (participant)
• Medical information relevant to safe participation (such as allergies, injuries, or medical conditions)
• Payment and billing information
• Class registrations and attendance records
• Competition and recital registration information
• Photographs and videos (where consent has been provided)
We only collect the information necessary to provide our programs and services.
How We Use Your Information:
Your information may be used to:
• Register dancers in classes and programs
• Communicate important studio information and schedule updates
• Contact parents or guardians in the event of an emergency
• Process tuition payments and maintain account records
• Register dancers for performances, competitions, examinations, workshops, or events
• Improve our programs and customer service
• Meet legal and regulatory obligations
• Share studio news, newsletters, and promotional information (you may unsubscribe from marketing communications at any time)
Medical Information:
Medical information is collected only to help us respond appropriately in the event of an emergency or to provide a safe learning environment. This information is shared only with staff members who require it to safely supervise participants.
Photographs and Videos:
With parent or participant consent, Sole Motion Dance Company Ltd. may take photographs or videos during classes, performances, competitions, camps, workshops, and other studio activities.
These images may be used for:
• Studio displays
• Website
• Social media
• Newsletters
• Advertising and promotional materials
• Printed marketing materials
If you do not wish for you or your child's image to be used, please notify the studio in writing. We will make every reasonable effort to honour your request.
Payment Information:
Payments are processed through secure third-party payment providers. Sole Motion Dance Company Ltd. does not store complete credit card information on our systems.
Sharing Your Information:
We do not sell, rent, or trade your personal information.
Information may be shared only when necessary with:
• Competition and examination organizations
• Costume suppliers (where required)
• Payment processors
• Professional service providers working on behalf of the studio
• Government authorities where required by law
Only the minimum information necessary will be shared.
Protecting Your Information:
We take reasonable administrative, physical, and technical measures to safeguard personal information against unauthorized access, loss, theft, misuse, or disclosure.
While no method of electronic storage is completely secure, we work to maintain appropriate security measures.
Retention of Information:
Personal information is retained only as long as necessary to provide our services, comply with legal obligations, resolve disputes, and maintain business records.
When information is no longer required, it will be securely destroyed or permanently deleted.
Access and Correction:
You may request access to the personal information we hold about you or your child and request corrections if any information is inaccurate or incomplete.
Requests may be made by contacting the studio using the information below.
Website:
Our website may collect limited technical information such as browser type, device information, and website usage statistics to improve the user experience.
Our website may also use cookies to enhance functionality. You may disable cookies through your browser settings; however, some website features may not function properly.
Children's Privacy:
As a children's dance studio, much of the information we collect relates to minors. Personal information about children is collected from a parent or legal guardian and is used only for purposes directly related to participation in our programs.
Changes to This Policy:
We may update this Privacy Policy from time to time. The most current version will always be available on our website and at the studio.
Contact Us:
If you have questions about this Privacy Policy or wish to access or update your personal information, please contact the office at info@solemotiondc.com.