Fee & Payments Policy 2026
Apr 02, 2026 01:21 AM
Fee & Payment Policy - Home Dance Co Deniliquin
1. Purpose
This policy outlines how tuition fees are structured, invoiced and paid at Home Dance Co Deniliquin. It ensures transparency, fairness and consistency for all families while supporting the smooth operation of our programs.
2. Scope
This policy applies to:
• All enrolled students and their families
• All classes, programs and events delivered by Home Dance Co Deniliquin
• All staff responsible for invoicing, administration and financial communication
3. Guiding Principles
• Fees are set to ensure high quality tuition, safe facilities and sustainable operations.
• Families receive clear, timely information about fees and payment expectations.
• Payments are managed respectfully and confidentially.
• The studio maintains consistent processes for all families.
4. Fee Structure
4.1 Term Based Fees
• Tuition fees are charged per term, based on the NSW school term calendar.
• Fees are not calculated per class and are not adjusted for public holidays, student absences or no shows.
• A once-off enrolment fee will be charged for new enrolments. This fee will apply to the life of enrolment
4.2 Additional Costs
Some programs may incur additional costs, such as:
• Costumes
• Workshops or holiday programs
• Concert fees
• Uniform items
These will always be communicated in advance.
5. Invoicing
• Invoices are issued upon enrolment.
• Families are given a clear due date and payment instructions.
• Payment plans are available on request
6. Payment Methods
Home Dance Co Deniliquin accepts:
• Bank transfer
• Online payment methods (as communicated by the studio)
• Approved payment plans
• Cash payments will only be accepted for specific purpose – ie private tuition
7. Payment Due Dates
• Fees are due by the date listed on the invoice.
• Students with outstanding fees will not be able to re-enrol in the next term until outstanding fees are settled.
• If a family requires additional time, they must contact the Studio before the due date to discuss options.
• If no agreement or prior notice, a late fee may be charged on outstanding balances
8. Payment Plans
• Payment plans may be offered at the discretion of the Studio.
• Missed instalments may result in the plan being cancelled and the full balance becoming immediately due.
• Missed payments which need to be recharged will be charged a late fee
9. Refunds & Credits
9.1 General Rule
Home Dance Co. Deniliquin does not offer refunds for:
• Student absences
• No shows
• Family holidays
• Withdrawal mid term
• With notice, make up classes / class credits can be arranged
9.2 Studio Initiated Cancellations
If the studio cancels a class due to teacher illness, emergency or operational reasons:
• A make up class will be scheduled where possible, or
• A credit may be applied at the studio’s discretion.
10. Withdrawal from Classes
• Families must provide written notice if a student is withdrawing.
• Fees are not refunded for withdrawals during a term.
• Future term enrolments will be cancelled once notice is received and you will not be charged.
11. Overdue Accounts
If fees remain unpaid after the due date:
• A reminder will be issued
• The student’s place may be paused until payment is made
• Continued non payment may result in the account being referred for recovery
The studio will always communicate respectfully and work with families where possible. Any account enquiries can be made to accounts@homedancecodq.com.
12. Financial Hardship
Home Dance Co. Deniliquin understands that circumstances can change. Families experiencing financial difficulty are encouraged to contact the Studio confidentially to discuss available options. Please discuss with your teacher or email info@homedancecodq.com.
13. Review
This policy is reviewed annually or as required to ensure clarity, fairness and alignment with studio operations.