Privacy Policy
Oct 05, 2025 06:30 PM
Bremerton Dance Center
Effective Date: June, 2025
At BDC, located in Bremerton, Washington, we are dedicated to fostering a positive dance environment while protecting the privacy and security of your personal information. This Privacy Policy outlines how we collect, use, store, and disclose data from our students, parents/guardians, website visitors, and other individuals who interact with our studio.
By engaging with our services, website, or activities, you agree to the terms outlined in this Privacy Policy.
1. Information We Collect
We collect various types of information to provide our dance instruction and manage our studio operations effectively. This may include:
Personal Identification & Contact Information:
Full names (student, parent/guardian)
Dates of birth (student, for age-appropriate class placement and COPPA compliance)
Mailing and email addresses
Phone numbers (home, mobile, emergency contacts)
Gender
Consumer Health Data (as defined by Washington's My Health My Data Act - MHMDA):
Relevant medical conditions, allergies, or injuries (e.g., asthma, diabetes, specific past injuries, conditions requiring accommodation)
Emergency contact details (for use in health emergencies)
Purpose of Collection: This information is collected solely to ensure the safety and well-being of our students, provide appropriate instruction and accommodations, and respond effectively in case of a medical emergency. Please refer to our separate "Consumer Health Data Privacy Policy" for specific details on how this sensitive data is handled.
Payment Information:
Credit card details (processed securely via trusted third-party payment processors; we do not store full credit card numbers on our servers)
Billing addresses
Payment history
Dance Class & Performance Records:
Class enrollment history
Attendance records
Progress notes or evaluations
Costume sizing and other performance-related details
Website and Online Interaction Data:
IP address
Browser type and operating system
Pages visited on our website
Referring website
Time spent on our site
Clicks and interactions
Information collected through cookies and similar technologies (see Section 5)
Photographs and Videos:
Images and videos taken during classes, rehearsals, performances, and studio events. (Please refer to our separate Photo & Video Release Waiver/Policy for details on usage and your opt-out options.)
Communication Records:
Emails, messages, or other communications with our staff.
2. How We Collect Your Information
We collect information through various methods, including:
Directly from you: When you register for classes (online or in-person), fill out forms, communicate with us via phone, email, or in person, or make payments. This includes information provided through our online enrollment system.
Through our website: When you browse our site, fill out online inquiry forms, or interact with online features
.
From third-party service providers: This includes our online registration and studio management platforms, payment processors, and communication tools. We select reputable providers and ensure they adhere to strong privacy and security standards.
Through studio activities: Photographs and videos are captured during standard studio operations (classes, rehearsals, performances).
3. How We Use Your Information
We use the collected information for the following purposes:
To provide dance instruction and services:
Enrolling students in classes and managing schedules.
Communicating important studio updates, class changes, or cancellations.
Delivering appropriate dance instruction, providing feedback, and tracking progress.
Ensuring student safety and well-being, and responding to medical needs or emergencies.
For administrative and operational purposes:
Processing payments, managing billing, and maintaining accurate financial records.
Maintaining accurate student and family records.
Responding to inquiries and providing customer support.
Internal planning, analysis, and improvement of our programs and services.
For marketing and promotion (option to opt out):
Sending newsletters, promotional materials, and information about upcoming events, workshops, or special offers.
Using photos and videos for marketing and promotional purposes (website, social media, brochures, studio displays, advertisements) as outlined in our Photo & Video Release Waiver/Policy.
To improve our website and online services:
Analyzing website usage to enhance user experience and content.
To comply with legal obligations:
Maintaining records as required by law (e.g., tax, safety regulations, COPPA, MHMDA).
Responding to legal requests, court orders, or governmental regulations.
For emergency purposes:
Contacting emergency contacts in case of a medical emergency or other urgent situation.
4. How We Share Your Information
We are committed to keeping your personal information confidential. We will not sell, rent, or lease your personal information to third parties for their independent marketing purposes. We may share your information in the following limited circumstances:
With Our Staff and Instructors: To facilitate class instruction, ensure student safety, and manage studio operations (on a need-to-know basis).
With Third-Party Service Providers: We utilize trusted third-party services for essential functions such as:
Online registration and studio management platforms (e.g., Dance Studio Pro)
Payment processing (e.g., Stripe, PayPal)
Email communication platforms
Website hosting and analytics
Professional photographers/videographers (as outlined in our Photo & Video Release Waiver/Policy)
We only share the minimum information necessary for these providers to perform their services and require them to protect your data in accordance with this policy and applicable laws.
For Performances and Events: Limited student information (e.g., first name, age group) may be shared with venue staff for performance logistics. Full names will not be shared without explicit consent.
Legal Requirements: If required by law, court order, or governmental regulation.
Emergency Situations: To protect the vital interests of an individual (e.g., sharing medical information with emergency services).
Business Transfers: In the event of a merger, acquisition, or sale of all or a portion of our assets, your information may be transferred to the new entity.
Important Note on Consumer Health Data Sharing (My Health My Data Act - MHMDA):
BDC will not share any Consumer Health Data collected from you or your dancer with any third parties or use it for any purpose other than providing our services and ensuring safety, unless we obtain a separate, explicit, opt-in consent from you that is specific, informed, voluntary, and unambiguous, as required by Washington's My Health My Data Act. Please refer to our separate Consumer Health Data Privacy Policy for full details.
5. Cookies and Other Tracking Technologies
Our website may use "cookies" and similar tracking technologies to enhance your experience and collect information about your Browse activities.
What are cookies? Cookies are small text files placed on your device by a website.
How we use them: We use cookies for purposes such as:
Remembering your preferences (e.g., keeping you logged into your parent portal).
Analyzing website traffic and usage patterns to improve our site.
Improving website functionality and user experience.
Your choices: You can set your browser to refuse all or some browser cookies, or to alert you when cookies are being sent. However, if you disable or refuse cookies, please note that some parts of our website or online enrollment system may then be inaccessible or not function properly.
6. Data Security
We implement reasonable and appropriate technical and organizational measures to protect your personal information from unauthorized access, use, disclosure, alteration, or destruction. These measures include:
Using reputable and secure online platforms for data storage and management.
Implementing password protection and access controls for sensitive information, limiting access to authorized personnel only.
Conducting regular security audits and updates to our systems.
Training staff on data privacy and security best practices.
Utilizing secure payment gateways for all financial transactions.
While we strive to protect your personal information, no method of transmission over the internet or method of electronic storage is 100% secure. Therefore, we cannot guarantee absolute security.
7. Data Retention
We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements.
Student and account information: We typically retain this data for the duration of the student's enrollment and for a reasonable period thereafter to facilitate re-enrollment, provide historical records, or comply with legal obligations.
Payment transaction data: Retained for accounting and tax purposes as required by law.
Marketing consent: We retain marketing consent until you withdraw it or unsubscribe.
When personal information is no longer needed, we will securely delete or anonymize it.
8. Your Rights Regarding Your Information (Washington State & General)
As a resident of Washington State, and depending on other applicable privacy laws, you may have specific rights regarding your personal information:
Right to Access: You have the right to request a copy of the personal information we hold about you.
Right to Rectification: You have the right to request that we correct any inaccurate or incomplete personal information we hold about you.
Right to Erasure (Right to be Forgotten): You may request that we delete your personal information, subject to certain legal exceptions (e.g., data required for legal or contractual obligations, or for MHMDA's de-identified data use).
Right to Restrict Processing: You may request that we limit the way we use your personal information.
Right to Data Portability: You have the right to receive your personal information in a structured, commonly used, and machine-readable format.
Right to Object: You have the right to object to the processing of your personal information for certain purposes (e.g., direct marketing).
Right to Withdraw Consent: Where we rely on your consent to process your personal information, you have the right to withdraw that consent at any time. For Consumer Health Data, your right to withdraw consent for its collection and sharing is absolute under MHMDA.
To exercise any of these rights, please contact us using the contact information provided below. We may need to verify your identity before fulfilling your request.
9. Children's Privacy (COPPA Compliance)
BDC is committed to protecting the privacy of children, especially those under 13 years of age, in compliance with the Children's Online Privacy Protection Act (COPPA).
Parental Consent: We primarily collect personal information about children directly from their parents or legal guardians during the registration process. We do not knowingly collect personal information directly from children under the age of 13 through our website or online services without verifiable parental consent.
Information Collected from Children (via Parent/Guardian): This includes name, date of birth, gender, and health information necessary for their participation and safety in dance classes.
Parental Rights under COPPA: Parents/guardians have the right to:
Review the personal information collected from their child.
Request the deletion of their child's personal information.
Refuse to permit further collection or use of their child's information.
To exercise these rights, please contact us at the details below.
If we learn that we have collected personal information from a child under 13 without appropriate verifiable parental consent, we will take steps to delete that information promptly.
10. Third-Party Websites
Our website may contain links to third-party websites. This Privacy Policy applies only to BDC. We are not responsible for the privacy practices or content of other websites. We encourage you to review the privacy policies of any third-party sites you visit.
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements (e.g., new state or federal privacy laws). When we make changes, we will revise the "Effective Date" at the top of this policy. We encourage you to review this policy periodically to stay informed about how we are protecting your information. Significant changes will be communicated through our website or direct communication.
12. Contact Us
If you have any questions or concerns about this Privacy Policy, our data practices, or wish to exercise your privacy rights, please contact us:
Bremerton Dance Center (BDC)
515 Chester Ave
Bremerton, WA 98337
Email: bremertondancecenter@gmail.com
Phone: 360-377-6214