2026-2027 Handbook
May 28, 2026 02:51 PM
State of the Arts Competition & Recreational Cheer Handbook
Welcome to Stat of the Arts Cheer!
We are excited to have your child join our cheerleading program. This handbook outlines the rules and expectations for all participants, coaches, and families involved. Please read it carefully, as it is essential to understand and follow these guidelines for the success and safety of the team.
Mission Statement
"At State of the Arts Cheer, our mission is to inspire and empower athletes through dedication, discipline, and teamwork. We strive to create a positive, inclusive, and high-energy environment where cheerleaders develop not only their skills but also confidence, leadership, and lifelong friendships. Our goal is to push the boundaries of excellence in all-star cheerleading while fostering a culture of respect, perseverance, and passion. Through hard work and commitment, we aim to set the standard for competitive cheer and showcase the true artistry of the sport."
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New Mexico State Law on Cheerleading
In accordance with New Mexico State law, all cheerleading activities, including practices, competitions, and events, must adhere to the safety standards and regulations outlined by the State. This includes proper training for stunts, spotters, and all physical activities, as well as maintaining the safety and well-being of all participants. Coaches are trained to ensure proper safety protocols are followed. _
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Liability of Cheerleading
Cheerleading is a physically demanding activity, and while coaches will take every precaution to ensure safety, injuries can occur. By signing up for this program, both the athlete and the parent or guardian acknowledge and accept the inherent risks involved in cheerleading.
Release of Liability: By participating, you agree to release and hold harmless State of the Arts Cheer and its coaches from any liability arising from accidents, injuries, or damage that occur during practices, events, or any related activities.
Mandated Reporters and Abuse Prevention Training
As owners and coaches of State of the Arts Cheer, we are mandated reporters. This means that by law, we are required to report any suspected cases of child abuse or neglect to the appropriate authorities. The safety and well-being of our cheerleaders is our highest priority, and we take our responsibility in ensuring a safe environment very seriously.
Please Note:
• All staff and coaches are mandated reporters under state law.
• We encourage all cheer families to participate in USA Cheer’s abuse prevention training. This training provides valuable information on recognizing and preventing abuse and helps ensure that everyone involved in our program is equipped with the knowledge to keep our athletes safe.
We appreciate your support in keeping our cheer program a safe and positive environment for all athletes.
All Star Cheer Program Dual Participation Policy
Objective:
To maintain program integrity, ensure athlete commitment, and adhere to USASF regulations, all athletes must select and commit to a single All Star cheer program for the duration of the season. They cannot be on 2 All star Cheer programs as long as it’s the same company.
Policy Details:
1. Single Program Commitment:
Athletes are required to choose one All Star cheer program and remain committed to that program for the entire season. Participation in multiple All Star programs during the same season is prohibited.
2. Crossover Restrictions:
o Within the Same Program:
Athletes may compete on one primary team and may crossover to a maximum of two additional teams within the same program during a competition.
o Between Different Programs:
Athletes are not permitted to crossover between different programs during the same event.
o Exception for Level 7 Teams:
If an athlete's primary program does not offer a Level 7 team, they may crossover to another program's Level 7 team, provided they do not exceed the maximum number of teams permitted.
o Tier Restrictions:
Athletes are not permitted to participate on teams from different competitive tiers (e.g., Prep and Elite) within the same event. International divisions are considered an Elite tier; therefore, athletes may not participate on both Prep and Elite or Elite International teams simultaneously.
o Crossovers Between Cheer and Dance:
Crossovers between cheer and dance teams are permitted and do not count towards the crossover limitations.
3. Program Transfers:
Athletes have the right to transfer between programs mid-season; however, it is highly recommended that all financial obligations to the original program are met before transferring. A release waiver may be required if the athlete intends to compete at The Cheerleading/Dance Worlds with the new program. The decision to sign or not sign the release waiver is at the discretion of the original program.
4. Compliance with USASF Rules:
All athletes and coaches must adhere to the USASF rules and guidelines, including those related to crossovers and program participation. Non-compliance may result in disqualification from competitions and other disciplinary actions.
Enforcement:
This policy will be enforced by the program's coaching staff and management. Any violations will be addressed promptly, and appropriate actions will be taken to ensure compliance with USASF regulations.
Resolution of Conflicts Policy
At State of the Arts Cheer, we are committed to fostering a positive, respectful, and team-oriented environment. In the event of conflicts or disputes, the following procedures will be followed:
1. Refer to the Handbook – All conflicts will first be addressed by referencing the State of the Arts Cheer Handbook, which outlines our policies, expectations, and resolution procedures.
2. Open Communication – Cheerleaders, parents, and coaches are encouraged to communicate concerns respectfully and professionally. Conflicts should first be discussed directly with the involved parties before escalating further.
3. Coaching & Leadership Involvement – If a resolution cannot be reached, the issue will be brought to the attention of the coaching staff and/or program director for mediation.
4. Final Decision & Handbook Modifications – The leadership of State of the Arts Cheer reserves the right to make final decisions regarding conflicts. Additionally, we retain the right to modify or update the handbook as necessary to ensure the continued success, safety, and integrity of our program.
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Practice Guidelines
1. Practice Wear:
Proper practice attire is mandatory. All athletes must wear comfortable athletic wear that allows for ease of movement, such as t-shirts, tank tops, shorts, or leggings. No jeans or restrictive clothing allowed. Shorts must be appropriate. No crocs, cheer or athletic shoes only. Once uniforms and practice wear is ordered, team practice wear and cheer shoes will be required. Hip hop will also be required to wear their practice gear and athletic shoes.
2. Punctuality:
Being on time is crucial for the success of the team. You are expected to arrive promptly at your scheduled practice time. Late arrivals disrupt the flow of practice and impact team performance. Failure to attend practice on time may result in disciplinary action. We ask that you communicate when your child is late or missing for practice. Once the season starts and your child misses 5 practices without proper communication and doctors’ note will be benched. Payment will still be due unless the removal from the team is necessarily.
3. Hair:
Hair must be up and out of the face, including bangs, for every practice. This is important for safety during stunts and routines. No beads or barrettes in hair.
4. Fake Nails:
Fake nails (acrylic or gel) are not recommended due to the risk of injury during stunts and tumbling. Nails must be trimmed to a reasonable length for safety.
5. Gum chewing is prohibited during practice and competitions.
6. Stunts:
Stunts will only be taught and practiced during scheduled practices with proper coaching supervision. Neither you nor your child is permitted to practice stunts outside of scheduled practices without the presence of a coach and safety equipment. We change teams every year and may place your child in a position that they may or may not like. All positions matter on our team, not just the flyer. Athletes will learn how to do all positions. We will do our best to pick what is best for your athlete. They cannot get upset or quit the team just because they didn’t get a position they wanted. We try to give opportunities for all children to shine on the stage.
7. No Video Recording:
To protect our routines, intellectual property, and the privacy of all participants, video recording during practice is strictly prohibited. This policy ensures that our routines are not compromised and respects the rights of our athletes and coaches. Please do not post our videos online. This is unacceptable.
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Teamwork and Leadership
We believe in fostering leadership, collaboration, and a strong sense of family within our team. As a member of this program, we expect all athletes to uphold the values of respect, kindness, and teamwork. We are a family and not just a team, and it is essential that everyone supports one another, both on and off the mat.
Holiday Closure Policy
At State of the Arts Cheer, we recognize the importance of family time and rest during the holiday season. Therefore, our gym may be closed on certain holidays throughout the year. Unless we have comp and we need to keep the scheduled practice.
Holiday Closures
• Specific holidays and breaks will be communicated in advance.
• Regularly scheduled practices that fall on a holiday will not require a makeup session. Nor will tuition will be discounted. We will have a yearly calendar in advance. If coach is sick and misses practice- A make up will be offered at no charge.
Community Involvement Policy
At State of the Arts Cheer, we are committed to being an active part of our community. As a program, we believe in giving back and representing our team with pride at local events.
Community Participation
• Our team may take part in parades, community events, and other local activities throughout the year.
• Participation in these events is highly encouraged, as they help build team spirit, community support, and exposure for our program.
• Event details will be communicated in advance, and while not all events may be mandatory, we appreciate the dedication of our athletes and families in representing our team.
• Good way to get your volunteer hours in.
Academic Achievement Recognition Policy
At State of the Arts Cheer, we believe that success in both academics and cheerleading go hand in hand. We encourage our athletes to strive for excellence in the classroom just as they do on the mat.
Academic Recognition Program
• Cheerleaders who maintain good grades will be recognized and rewarded for their hard work and dedication.
• Awards may include:
o Certificates of Achievement
o Special Recognition at Team Events
o Small Incentives (e.g., team merchandise, gift cards, or other prizes)
o Please send those in during their achievements.
Eligibility for Recognition
• Athletes must maintain a minimum GPA of 2.5 or show significant improvement in their grades.
• Report cards or progress reports may be requested as proof of achievement.
• Recognition will be given at designated times throughout the season.
We are proud to support our athletes both on and off the mat and encourage them to prioritize their education while being part of our cheer family! If you have a child struggling in school, allow us to know we can support the encouragement.
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Attendance and Communication
Consistence in attendance is key to team success. Please ensure that your child attends all practices and events. If your child is absent, it is important to notify the coach in advance.
Coaches are not responsible for transporting athletes to and from practices.
If an athlete consistently misses practice without prior notice, they may be removed from the team. Please arrange to drop and pick up your own children.
Please email stateoftheartsnm@gmail.com for any communication or use the app. The text will not work! Also please respect business hours for communication outside of practice. Monday to Friday 4:00 pm to 8:00 pm. Facebook Is not a form of communication. Please email or send message in the studio app. There is links in there to report absence. And a link for questions. I will set boundaries and will not answer any cheer related questions through my personal Facebook, that goes for my coaches as well. Do not text or message staff. All communication goes through business email and studio app. (575)636-3376. Please also do not create group chats outside the business. If you have one, shut it down immediately. This is how information gets out the wrong way. Alisha Walls is the owner and the main coach of all teams.
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Uniform Care and Expectations
1. Uniforms:
Uniforms must be kept clean, in good condition, and worn according to program standards. Competition uniforms and shoes are not to be worn outside of competitions, performances or practices. Wearing the competition uniform at inappropriate times is prohibited. While at competitions children will wear their uniform and must have practice gear and warm up gear with them at all times. Sponsor shirt and competition shirts will be worn over uniform to protect while eating. I shall not see cheerleaders eating messy food without it, in uniform.
2. Families and Gear:
Families who support our program and wear team gear are expected to act responsibly while displaying the team’s logo. This includes refraining from consuming alcohol or engaging in inappropriate behavior while wearing any program gear. When you wear our logo, you represent our team, and we expect you to uphold our values in public and this goes for your child as well. Families will also not go up to program managers at comp asking them about anything our program has to put out, that has nothing to do with them. If I catch you yelling or disrespecting comp organizers, your child will not perform.
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Financial Responsibilities
1. Tuition and Payment:
2. $120 A MONTH PLUS TAX at 8% (2 DAYS A WEEK) 8 CLASSES A MONTH WHICH CONSIST OF ONE PRACTICE CHEER/DANCE/STUNTS AND THE OTHER CLASS TUMBLING AND BASIC GYMNASTICS. $80.00 for cheer/dance and $40 for tumbling class. Both are required to be in the cheer program. Tuition is due on the first of each month and is automatically billed. If the 1st is on a Saturday or Sunday, payment is due that Friday. Comp fees are due on the 15th of each month, if the 15th is on a Saturday or Sunday then you will be billed that Friday. If payment is not received on time, a $30 late fee will be applied. Failure to pay one week after the due date will result in the removal of the team until paid and no refunds will be provided.
3. Everyone will go on auto pay 2026-2027 season, please add a card to your file. It is mandatory. If you are paying cash, make sure you pay on time.
4. If your child is a crossover 2 teams your monthly payment is $150.00 a month plus tax at 8%
5. Hip Hop is one day a week at $80.00 a month plus tax. Tax is 8%
6. Returned Checks/declined payment:
There will be a $60 charge for returned checks due to insufficient funds.
7. $250.00 fee per day missed for choreography
Competition Participation & Costs Policy
At State of the Arts Cheer, we are excited to offer athletes the opportunity to compete in local competitions and out-of-state competitions, with the possibility of expanding to larger events based on team goals and interest. (El paso, Las Cruses, Alamogordo, California, Texas, Arizona, Florida) This changes each year. Please note that comp schedules can change at any time.
Competition Costs & Payment Structure
• The estimated cost for the competitive cheer season ranges from $400 - $5,000 in addition to the $120.00-$150.00 monthly tuition. All fundraisers are mandatory.
• This estimated cost includes:
o Uniforms (top and bottom)
o Practice gear (top and bottom)
o Warm up gear (jacket and pants)
o Shoes- cheer and hip hop
o SOTA Bag
o Cheer Bow
o Competition fees/ Cheer Camps
o Insurance that will be a yearly fee due on June 1st of each yea
o Music fee
o Choreography fee
Financial Planning & Fundraising
• The total cost is an estimate and may vary based on competition selection and required gear. We will break down the cost and you will be fully aware of what you’re spending your money on and the cost of each item.
• We will break down payments over a set time frame to make costs more manageable.
• Fundraising opportunities will be provided to help offset expenses and are mandatory.
• To keep the program as affordable as possible, we may adjust expenses by limiting certain purchases when necessary.
• All individual fundraising must be approved by me. Stop in and get an approved letter. All money must be reported to the gym after induvial fundraising. You have 48 hours to submit your funds. Fail to do so, will report in violation and removal of the program.
By participating in our competitive cheer program, families acknowledge and accept the financial commitment required. Our goal is to provide competitive experience while being mindful of affordability for all athletes.
Please do not complain to our business about prices and comp schedule.
Discount Policy
At State of the Arts Cheer, we strive to keep our program as affordable as possible while maintaining the highest quality experience for our athletes.
No Sibling or Military Discounts
• Currently, we do not offer sibling discounts or military discounts.
• This is since expenses such as uniforms, team gear, and competition fees are set by outside vendors who do not provide discounts.
• Each athlete’s costs are calculated individually based on program requirements.
8. Fundraising:
Fundraising is mandatory for all athletes and families. We will raise funds for the team as well as for individual needs (such as travel, equipment, etc.). Families will know how much was raised and what it was used for. (You will know where your money is going).
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Mid-Season Withdrawal & Outstanding Fees Policy
At State of the Arts Cheer LLC, we are committed to maintaining a dedicated and competitive team environment. When an athlete commits to a season, they are making a financial and team-based commitment for a year June 1, 2026-May 31, 2027
If a cheerleader/dancer chooses to quit or withdraw from the mid-season program, the following policies apply:
$500.00 quit fee as well as all comp fees will still be due.
Rec teams require a 2 week notice of withdraw or still will get charged,
1. Outstanding Competition Fees – Any unpaid competition fees that were committed to prior to withdrawal must still be paid in full, as these fees are non-refundable and pre-paid to event organizers.
2. No Refunds – Any previously paid tuition, competition fees, uniform costs, or other program-related expenses will not be refunded upon withdrawal.
3. Financial Obligation – If an athlete quits and has an outstanding balance, they will be responsible for paying all remaining fees as outlined in their financial agreement.
4. Team Commitment – Athletes who leave mid-season may forfeit eligibility to rejoin the program in future seasons.
5. Military will need to show proof of orders in the middle of the season to not be held responsible.
Health and Safety Guidelines
1. Water Bottles:
Athletes must bring a labeled water bottle to every practice. Soda, juice, or other sugary drinks are not allowed during practices.
2. Jewelry:
Jewelry is not allowed during practices for safety reasons. Only stud earrings are acceptable. Rings, necklaces, and bracelets must be removed before practice or competitions to prevent injuries.
3. Nail Length:
Nails must be kept at an appropriate length for stunting. This is a contact sport, and long nails pose a safety risk to both the athlete and their teammates.
4. Gum Chewing:
Gum Chewing is prohibited during practices and competitions to prevent choking and distraction.
SafeSport Policy Compliance
At State of the Arts Cheer, the safety and well-being of our athletes are our top priorities. We are committed to providing a safe, supportive, and respectful environment for all participants.
As a USASF-sanctioned program, we adhere to and enforce the USASF SafeSport Policy, which includes but is not limited to:
1. Athlete Protection – Maintaining a safe environment free from abuse, harassment, bullying, and misconduct.
2. Mandatory Reporting – Reporting any suspected abuse or misconduct in accordance with USASF guidelines and applicable laws.
3. Coach & Staff Training – Ensuring that all coaches and staff complete required SafeSport training and background checks.
4. Safe Interactions – Following appropriate boundaries and interaction guidelines between athletes, coaches, and staff.
5. Prevention & Awareness – Educating athletes and parents on SafeSport policies and best practices for athlete safety.
All athletes, parents, coaches, and staff are expected to uphold these standards and comply with SafeSport policies at all times. State of the Arts Cheer reserves the right to enforce and update policies as needed to remain in full compliance with USASF SafeSport regulations.
For more information on SafeSport, visit USASF SafeSport Policy.
Zorts Is another one that may be required depending on each individual comp.
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Code of Conduct and Respect
Our program values respect and good sportsmanship. Any bullying or disrespectful behavior toward teammates, coaches, or families will not be tolerated. Immediate removal from the team may result from such behavior. Every athlete is expected to maintain a positive attitude, be supportive of their teammates, and encourage a healthy and respectful team environment. This includes other cheer programs in our community and surrounding areas. We will support our community and what others do here.
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Consequences of Breaking Rules
To maintain the integrity of the team and program, consequences for breaking rules will be enforced. These may include:
• Physical Conditioning: Extra exercises may be assigned to reinforce the importance of discipline and responsibility.
• Community Service: Athletes may be required to perform community service for violations of program guidelines.
• Benching: Athletes may be benched from performing in routines or competitions if they do not adhere to the rules.
Liability for Damages
• If damage occurs due to an athlete, sibling, or family member’s misuse or negligence, the party responsible will be held liable for repair or replacement costs.
• Failure to take responsibility for damages may result in suspension or removal from the program and legal action can take place.
Intellectual Property & Branding Policy
The names, logos, team names, and any likenesses associated with State of the Arts Cheer LLC are the sole property of the owners of State of the Arts Cheer LLC. These may not be used, directly or indirectly, to endorse or promote any third-party item, service, or organization without prior written approval from the owners.
Any unauthorized use, reproduction, or modification of State of the Arts Cheer LLC branding—including but not limited to names, logos, uniforms, and other team-related designs—is strictly prohibited. This includes the creation, distribution, or sale of any merchandise or promotional materials featuring State of the Arts Cheer LLC branding without prior written consent.
Enforcement & Consequences
Failure to comply with this policy may result in the following actions:
1. Removal of Unauthorized Materials – Any unapproved items must not be worn, displayed, distributed, or sold.
2. Disciplinary Action – Individuals in violation may face disciplinary action, including potential dismissal from the State of the Arts Cheer LLC program without refund.
3. Legal Action – The owners of State of the Arts Cheer LLC reserve the right to pursue legal action against any unauthorized use of the organization's intellectual property.
Defamation of the Business Policy
At State of the Arts Cheer, we are committed to maintaining a positive and professional environment for our athletes, coaches, families, and staff. Any actions that harm the reputation of the program, its members, or its leadership will not be tolerated.
Definition of Defamation
Defamation includes, but is not limited to:
• Making false or misleading statements (spoken or written) that damage the reputation of the business, staff, or athletes.
• Spreading rumors, false accusations, or derogatory comments in person, online, or through social media.
• Posting or sharing harmful content that misrepresents the program, its policies, or its leadership.
• Talking about other children on the team
Policy Enforcement
Any athlete, parent, or staff member found to be engaged in defamation may face consequences, including but not limited to:
• Verbal or written warning
• Temporary suspension from the program
• Termination of membership with no refund and Legal action if statements cause measurable harm to the business
Absence Policy
At State of the Arts Cheer LLC, attendance is crucial to the success of our athletes and teams. Cheerleading is a team sport that requires full participation, commitment, and accountability. The following absence policy will be strictly enforced:
1. Excused vs. Unexcused Absences
• Excused Absences (Must be communicated in advance & approved by the coach):
o Personal illness (doctor’s note may be required)
o Family emergencies
o Mandatory school events affecting grades (must provide documentation)
o Religious obligations
• Unexcused Absences (Will not be accepted and may result in consequences):
o Work or social events
o Non-emergency vacations or trips
o Homework/studying (time management is expected)
o Not having a ride
o If your child is failing or needs to do homework (notify us) athlete can do homework and sit out of practice in the gym.
2. Notification & Approval
• All absences must be reported at least 24 hours in advance through the proper communication channel. The app has a report absence policy.
• Emergency absences should be communicated as soon as possible.
3. Consequences of Excessive Absences
• Multiple unexcused absences may result in loss of position in routines, reduced performance time, or removal from the team.
• If an athlete misses practice within two weeks of a competition, they may be pulled from that performance at the coach’s discretion.
• Excessive absences (excused or unexcused) may result in dismissal from the program without refund.
Mandatory Volunteer hours
20 hours per season for each family is required.
SOTA Cheer & Dance believes in giving back to the community, our gym and our
athletes.
Teams may participate in:
• Parades
• Community events
• Performances
• Volunteer opportunities
For the 2026-2027 Each Athletes Family will Participate in 20 hours of Volunteer
Hours for the Total Season. This may include:
Community Events
Gym Related Needs- Snack Bar, Gym Improvement, Cleaning, Chaperone Support
Event Setup/Take Down
Team Culture & Leadership
At SOTA, we are more than a team — we are a family.
Athletes are expected to:
• Cheer for all teams
• Support younger athletes
• Show leadership
• Include others
• Build teammates up
• Represent the gym positively
We believe strong athletes are built through teamwork, accountability, discipline, and
kindness.
As we work to build a strong team environment in the 2026-2027 Season we will have
mandatory team builds for the entire team or individual team which will be
communicated in advance. At SOTA we are a family.
Each Athlete this season will have a Cheer Sister assigned to them for support,
development and overall program mentoring. These Cheer sisters will be assigned
accordingly, June 2026.
Respect for Facilities Policy
SOTA athletes and families are expected to respect all rented facilities and equipment.
Athletes and families may be financially responsible for damage caused by negligence
or misuse. Parents can sit in for practice but can be asked to be moved at any time. Parents need to keep their voice to a minimum and not interrupt practice, side coach or talk to their child during practice. Athletes are required to put their items in lockers and not run to parents during water breaks or cool times. If we as a gym see this as a problem, we will ask you to be removed from the gym. Siblings that are watching practice should be supervised and not on equipment. No running up and down the gym or the mall.
Everyone is expected to:
• Clean up after themselves
• Respect property
• Follow facility rules
• Treat staff respectfully
Coaches Authority Policy
All decisions regarding:
• Team placements
• Routine positions
• Choreography
• Stunt groups
• Performance participation
• Competition strategy
are made at the sole discretion of SOTA coaches and directors.
These decisions are made in the best interest of athlete safety and overall program
success.
All-Star Cheer & Dance Bullying and Parent Conduct Policy
At our gym, we are committed to creating a positive, respectful, and supportive environment for all athletes, families, and staff. Bullying, gossip, intimidation, and negative behavior will not be tolerated inside or outside of the gym setting.
Athlete Expectations
All athletes are expected to:
• Treat teammates, coaches, parents, and other athletes with kindness and respect.
• Encourage one another and help create a positive team culture.
• Refrain from bullying, excluding others, teasing, spreading rumors, or using social media negatively.
• Report concerns to coaches or staff appropriately.
Bullying includes repeated behavior intended to hurt, embarrass, intimidate, or isolate another person emotionally, verbally, physically, or online.
Parent Expectations
Parents and guardians play a major role in the culture of our gym. We ask all families to:
• Speak respectfully about athletes, families, coaches, and staff at all times.
• Avoid gossip, speculation, and negative conversations about other athletes or families.
• Refrain from discussing gym conflicts or concerns in areas where athletes or other families may overhear, including at competitions, practices, public places, and even in your own home.
Children often repeat and carry the attitudes and conversations they hear from adults into the gym environment. We ask families to be mindful of how discussions at home can impact team relationships and athlete behavior.
Reporting Concerns
Bullying
We encourage parents and athletes to bring concerns directly to gym staff so they can be addressed appropriately.
However, our gym will not operate based solely on hearsay or one-sided reports. If a parent approaches staff with concerns regarding bullying or inappropriate behavior:
• Staff will listen respectfully and take all concerns seriously.
• Staff will observe situations carefully and gather information before making conclusions or disciplinary decisions.
• A report or accusation does not automatically mean events occurred exactly as presented.
• Our goal is to respond fairly, professionally, and objectively for all athletes involved.
Social Media & Outside Behavior
Negative social media posts, indirect comments, group chats targeting others, or attempts to create division among athletes or families are considered harmful to our gym culture and may result in disciplinary action.
Behavior outside of the gym that negatively affects the team environment may also be addressed by gym staff.
Consequences
Failure to follow this policy may result in:
• Parent or athlete meetings
• Warnings
• Suspension from activities
• Removal from teams or programs when necessary
Our priority is maintaining a healthy, supportive, and drama-free environment where every athlete feels safe, respected, and valued.
Competition Day Expectations & Policies
Competition weekends are an important part of our season and require commitment, organization, and teamwork from both athletes and families. Please read all expectations carefully.
Arrival & Attendance
Athletes must arrive on time for all scheduled competition events, practices, meetings, and warm-up times.
Competition schedules can change throughout the day, and additional practice sessions may happen while at the event. Athletes must remain available and ready at all times.
Parents arriving late can cause the team to lose valuable practice and preparation time. Timeliness is essential for the success of the entire team.
Stay-to-Play Requirements
Many competitions are “stay-to-play” events, meaning families are required to stay in the designated competition hotel assigned by the event producer.
Failure to follow stay-to-play rules can result in penalties or even team disqualification. Families are responsible for:
• Booking required hotels when instructed
• Following all competition travel policies
• Reading and responding to emails and team communication promptly
Please pay close attention to all emails, schedules, and information sent by staff.
Competition Readiness
Athletes must arrive fully competition-ready at the designated drop-off or meeting time.
This includes:
• Full hair completed correctly
• Competition makeup finished
• Uniform on and complete
• Shoes, bows, and accessories ready
Families will not be with staff during athlete collection times, so athletes may not arrive unfinished or needing assistance getting ready.
Parents are encouraged to practice hairstyles and makeup application before competition weekends. Makeup links and approved products will be sent out once available.
Uniform Expectations
Athletes must remain in full competition uniform and approved makeup for the entire event, including awards ceremonies.
All athletes are expected to stay polished, presentable, and uniformed throughout the competition experience.
Team Responsibility
Competition weekends require flexibility, teamwork, and professionalism from everyone involved. Every family’s cooperation helps the entire team succeed.
Failure to follow competition expectations may result in disciplinary action or removal from portions of the event at the discretion of gym staff.
Flight & Travel Expectations
For fly-away competitions, families should not plan to arrive the day before competition begins.
Example: If competition starts on November 7th, athletes should plan to arrive by November 5th, not November 6th.
Travel delays, flight cancellations, weather issues, and schedule changes can happen unexpectedly. Arriving early helps ensure athletes are present for:
• Team practices
• Schedule changes
• Meetings and walkthroughs
• Team bonding activities
• Any unexpected adjustments made by competition staff
Late arrivals can negatively impact the entire team and may result in missed practices, routine changes, or competition complications.
Families are responsible for booking travel that allows athletes enough time to arrive safely and be fully prepared before competition activities begin.
Each comp will have their timeframe to be there and bonding day.
Health & Safety Policies
The safety and well-being of our athletes is our top priority. Families are expected to follow all health and safety procedures to help maintain a safe training and competition environment.
Injury Procedures
Athletes must report all injuries to coaching staff immediately, whether they occur inside or outside of the gym.
If an athlete is injured:
• Coaches may remove the athlete from participation for safety reasons.
• Staff may recommend medical evaluation before returning to activity.
• Athletes may not continue participating if staff believes participation could worsen the injury.
Parents are responsible for keeping staff informed of any injuries, restrictions, or medical concerns.
Return-to-Play Requirements
Athletes returning from injury may be required to provide written medical clearance from a licensed healthcare provider before returning to practice, stunting, tumbling, conditioning, or competition participation.
Coaches and staff reserve the right to limit participation until the athlete can safely perform required skills.
Athletes may return gradually depending on the nature of the injury and the athlete’s physical readiness.
Concussion Policy
Any athlete suspected of having a concussion will be removed from participation immediately.
Symptoms may include:
• Headache
• Dizziness
• Confusion
• Nausea
• Sensitivity to light or noise
• Balance issues
• Blurred vision
Athletes may not return to participation without written medical clearance from a qualified healthcare provider.
Parent cooperation is required regarding concussion recovery and return-to-play timelines.
Medication Procedures
Gym staff and coaches are not responsible for administering medication unless previously discussed and approved.
Parents must notify staff of:
• Allergies
• Medical conditions
• Emergency medications
• Asthma inhalers
• EpiPens or other required emergency medications
Emergency medications should be clearly labeled and easily accessible during practices and competitions.
Emergency Contacts
Parents/guardians are responsible for ensuring all emergency contact information remains current throughout the season.
This includes:
• Parent phone numbers
• Emergency contacts
• Medical insurance information
• Allergy information
• Authorized pickup individuals
In the event of an emergency, staff will attempt to contact parents immediately.
Athlete Supervision
Athletes are supervised during scheduled practices, team activities, and designated competition times only.
Parents are responsible for:
• Ensuring athletes are dropped off and picked up on time
• Supervising athletes before and after scheduled activities
• Monitoring siblings and non-participating children
At competitions, athletes are expected to remain with assigned coaches and teammates unless released to a parent or guardian.
SafeSport Expectations
Our gym is committed to maintaining a safe, respectful, and appropriate environment for all athletes.
Inappropriate behavior, harassment, bullying, abuse, hazing, or misconduct of any kind will not be tolerated.
All athletes, parents, coaches, and staff are expected to:
• Maintain appropriate boundaries
• Use respectful communication
• Follow athlete safety guidelines
• Report concerns immediately
Any serious concerns regarding athlete safety may be reported to appropriate authorities when necessary.
Illness Policy
Athletes should not attend practices, events, or competitions when experiencing contagious illness symptoms.
Please keep athletes home if they have:
• Fever
• Vomiting
• Diarrhea
• Contagious rash
• Persistent cough
• Flu-like symptoms
Athletes should be fever-free for at least 24 hours without medication before returning to participation.
If an athlete becomes ill during practice or an event, parents may be contacted for immediate pickup.
The health of the entire team depends on families making responsible decisions regarding illness and participation.
Coaching Philosophy & Athlete Expectations
Our coaching staff is committed to helping every athlete grow both athletically and personally. Competitive cheer and dance require discipline, accountability, mental toughness, teamwork, and coachability.
We are a structured and competitive program. Coaches may use loud, direct, and corrective instruction during practices and competitions in order to maintain athlete safety, improve performance, and prepare teams for high-level competition environments.
Athletes and families should understand:
• Corrections are part of the learning process.
• Coaches may raise their voices in busy or high-energy practice settings to ensure athletes can hear instructions clearly and respond quickly.
• Being corrected does not mean an athlete is being singled out or treated unfairly.
• Athletes are expected to respond respectfully to coaching and apply corrections with a positive attitude.
Coachability is one of the most important qualities an athlete can have. Athletes should be willing to:
• Accept corrections
• Make adjustments
• Stay focused during practice
• Maintain a positive attitude
• Work through challenges without shutting down or becoming disrespectful
Parents are expected to support the coaching staff and reinforce accountability, discipline, and respect at home.
While our staff is firm and holds athletes to high standards, we are also committed to maintaining a safe, respectful, and positive environment. Verbal abuse, humiliation, intimidation, or inappropriate behavior from coaches or athletes will not be tolerated.
Our goal is to prepare athletes not only for success on the competition floor, but also for success in life by teaching responsibility, resilience, teamwork, and dedication.
Alisha Walls
575-636-3376
stateoftheartsnm@gmail.com