GDPR
Sep 02, 2026 09:30 PM
Privacy Policy & GDPR Notice
Nemesis Cheer & Dance is committed to protecting your personal information and respecting your privacy. This Privacy Policy explains how we collect, use, store and protect your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
By registering with Nemesis Cheer & Dance, you acknowledge that you have read and understood this Privacy Policy.
1. Who We Are
Nemesis Cheer & Dance is the data controller responsible for the personal information you provide when registering with the club.
If you have any questions regarding your personal information or this policy, please contact us using the details provided by the club.
2. Information We Collect
We may collect and process the following information:
Athlete Information
Full name
Date of birth
Gender (where relevant for competition entry)
Address
Emergency contact details
Medical conditions
Allergies
Injury information
Additional support needs relevant to participation
Parent/Guardian Information
Full name
Address
Telephone number(s)
Email address
Emergency contact details
Payment Information
Membership payments
Registration fees
Competition payments
Outstanding balances
Transaction history
Please note: Payment card information is processed securely through our payment provider and is not stored by Nemesis Cheer & Dance.
Club Records
We may also keep records relating to:
Attendance
Team placements
Competition entries
Incident and accident reports
Safeguarding concerns
Behaviour records
Communication history
3. Why We Collect Your Information
We collect personal information to:
Register athletes.
Manage memberships.
Organise classes and teams.
Enter athletes into competitions.
Communicate important club information.
Contact parents or guardians in an emergency.
Process payments.
Meet safeguarding obligations.
Comply with legal and insurance requirements.
Improve the services we provide.
4. Legal Basis for Processing
We process personal information under one or more of the following lawful bases:
Performance of a contract.
Legal obligation.
Legitimate interests.
Consent (where required).
Medical information is processed only where necessary to protect the health and safety of athletes.
5. Who We Share Information With
We only share personal information where necessary.
This may include:
Competition organisers
Governing bodies
Insurance providers
Emergency services
Medical professionals in an emergency
Studio Pro (our membership management system)
Stripe or other secure payment processors
Coaches who require the information to safely support athletes
We will never sell your personal information to third parties.
6. Photography & Video
Photographs and videos are managed in accordance with our separate Photography & Media Policy.
Where consent has been provided, images may be used for promotional purposes.
Competition organisers and third-party event photographers operate independently of Nemesis Cheer & Dance. We cannot control how they collect or publish photographs or videos taken at competitions.
7. Data Security
We take reasonable steps to protect your personal information from unauthorised access, loss, misuse or disclosure.
Information is stored securely using password-protected systems and trusted service providers.
Only authorised coaches and administrators have access to personal information where necessary.
8. How Long We Keep Information
We only retain personal information for as long as necessary to:
Manage your membership.
Meet legal obligations.
Resolve disputes.
Protect safeguarding records.
Meet insurance requirements.
When information is no longer required, it will be securely deleted or destroyed.
9. Your Rights
Under UK GDPR you have the right to:
Request access to your personal information.
Request correction of inaccurate information.
Request deletion of your personal information where applicable.
Restrict how your information is processed.
Object to certain types of processing.
Request a copy of your personal information.
Withdraw consent where processing is based on consent.
Some requests may be limited where we are legally required to retain certain information.
10. Updating Your Information
Parents and guardians are responsible for ensuring all information held by Nemesis Cheer & Dance remains accurate.
Please notify us promptly of any changes to:
Address
Telephone numbers
Email addresses
Emergency contacts
Medical conditions
Allergies
Medications
11. Children's Data
As a youth sports organisation, we collect personal information relating to children with the knowledge and authority of a parent or legal guardian.
We only collect information necessary to safely deliver our activities and fulfil our legal responsibilities.
12. Data Breaches
If a personal data breach occurs that is likely to result in a risk to individuals' rights and freedoms, Nemesis Cheer & Dance will respond in accordance with UK GDPR requirements, including notifying the relevant authorities and affected individuals where required.
13. Changes to This Policy
Nemesis Cheer & Dance reserves the right to amend this Privacy Policy at any time to reflect changes in legislation or club operations.
The most recent version will always be available through Studio Pro.
14. Contact
If you have any questions regarding this Privacy Policy or how your personal information is handled, please contact Nemesis Cheer & Dance.
Privacy Statement
By registering with Nemesis Cheer & Dance, you acknowledge that your personal information will be processed in accordance with this Privacy Policy and UK GDPR for the purposes of managing your membership and participation within the club.