Studio Policies and Waiver
Oct 27, 2026 12:42 AM
Mission:
"Our mission is to ignite a passion for dance within a nurturing and motivating environment. We are dedicated to developing talent, boosting confidence, and cultivating a vibrant community of enthusiastic dancers. Regardless of each student's starting level, we commit to providing comprehensive education and a strong network to help them achieve their dreams."
“We are the dance connection”
We offer a variety of classes including tap, jazz, ballet, pointe, lyrical, hip hop, contemporary. Our dedicated instructors and staff work hard to ensure that your dance experience is positive, enlightening and fulfilling.
INSURANCE:
Ultra Dance Company does not carry medical insurance for its students. It is required that all students be covered by their own insurance policies. If injury occurs, it is understood that the student’s own policy shall be the only source of reimbursement.
REGISTRATION FEES:
Registration fees are to be paid with each dancer’s registration. A dancer will not be considered “registered” nor will the dancer participate in class(es) until the registration fee is paid. Registration fees are non-refundable.
CLASS TUITION:
Tuition will be calculated for 10 equal payments depending on the number of classes each student/family registers for. Regardless of absences, the monthly payment is expected to be paid in full by the first of each month. For current tuition rates, please review “Tuition Rate Chart”.
If not received by the 5th: $10 late fee will be added to your balance.
If not received by the 10th: Additional $10 late fee will be added to your balance.
30 days of no payment will result in an automatic removal from all classes.
If there is any balance due by the time of dress rehearsal, students will not be allowed to perform in the recital. If a student drops from a class, the studio MUST be informed in writing, or you will continue to be billed. You will be billed for the entire month of the last class attended, whether he/she attended only one or four classes in that month. If tuition is still unpaid, the entire amount will be assigned to a collection agency.
PAYMENT:
UDC accepts cash, checks, Visa, Mastercard and Discover. We strongly encourage auto pay. If you choose to pay by check, be sure to write the student’s name in the memo.
RETURNED/NSF CHECKS:
There will be a $35.00 returned check fee, regardless of the reason. This will cover our bank costs. Studio personnel will attempt to recover all checks returned non-sufficient funds. However, if payment is not received, returned checks will be turned over to the prosecuting attorney for collection.
CLASS SIZE:
In order to guarantee that a class will run, UDC requires a minimum of 4 students per class. If these minimums are not met, it is possible that the class will be combined with one of equal ability or be closed. UDC will make every effort to make sure everyone has an appropriate placement. All classes have a maximum class size, which will vary from class to class depending on the instructor, age and the type of class. A waiting list will be kept for full classes. Students will be notified when spots become available based upon a first come first serve basis.
MONTHLY NEWSLETTERS:
Newsletters will be made available with upcoming events, schedule changes, new information, and other important information. All students and parents must be sure to read it carefully. It is the dancers’ and parents’ responsibility to acquire a copy of each newsletter, and to make sure they read and understand all of the information. UDC will email all newsletters to each family when they are available. It is the responsibility of the dancer's family to keep an active email on file.
UNSUPERVISED STUDENTS:
If a student comes from school, a friend’s, etc., or stays at the studio between classes, parents MUST make expectations clear with their child. Feel free to let UDC staff know that your child does or does not have your permission to leave between classes, if a child decides to go against his or her parents expectations and chooses to leave or go someplace off limits, UDC cannot and will not be held responsible. It is impossible to monitor all activity in and out of the doors.
DROPPING OFF/PICKING UP STUDENTS:
UDC feels that it would be safest if a parent or guardian enters the studio when dropping off or picking up a student from a class. UDC cannot be responsible for students that are dropped off and never make it to class. This also makes it easier for parents to acquire current newsletters and announcements.
WAITING ROOM:
The waiting room can become very crowded and noisy at times. Please keep the noise level to an acceptable limit, as it becomes distracting to instructors in the dance rooms. Please keep walkways clear if your child is playing on the floor. If you have an issue concerning the studio that you wish to discuss, please direct your comments to studio personnel, rather than parents, so that we may answer all of your questions and concerns. PARENTS ARE TO SUPERVISE THEIR OWN CHILDREN. DO NOT LEAVE THEM UNATTENDED IN THE WAITING ROOM FOR ANY REASON. ALL STUDENTS, PARENTS, ETC., ARE REQUIRED TO CLEAN UP AFTER THEMSELVES AND THEIR CHILDREN.
CLASS OBSERVATION:
Parents are not allowed in the classrooms unless they have the teachers approval. All studio’s have a glass window in the door that you may view class from. Teachers will have viewing days that they will allow parents into the studio to watch their dancer’s progress.
SNOW OR BAD WEATHER:
The studio will not necessarily close for snow days, regardless of area school closures (many times roads are clear and safe by class time.). If in doubt, call the studio. If classes are canceled, we will post our cancellations on our website as well as send out an email. Please like/follow UDC's facebook page. It is the responsibility of parents and students to find out if classes are canceled. Please make sure children know what to do after school (bus, friend’s house, etc.) if classes are canceled.
DANCE FLOORS:
Dance floors are very expensive and time consuming to clean. DO NOT walk on dance floors with street shoes. DO NOT WEAR DANCE SHOES OUTSIDE. Aside from ruining the taps, leather, or rubber soles, the dirt they pick up ruins the dance floors. Taps on tap shoes accumulate dirt and finish from the dance floor. Scraping the black buildup off the taps will help us to keep the floors cleaner, longer.
MAKE – UP CLASSES will be a different day and time. Please see the teacher for acceptable make-up classes for your dancer.
CLASS PLACEMENT:
The school faculty meets regularly to discuss the students’ progress and/or placement. It is our policy to offer appropriate opportunities to every child. Placement decisions are derived from many years of teaching experience. Often a child is placed in a particular group or class where he or she will feel confident, in order to promote the development of self-esteem. Some dancers who are placed in a higher level become discouraged, only to lose their passion for dance. Others respond to the challenge of being in a class with dancers who are more proficient by pushing themselves to work harder. Placement is highly individual and the factors that go into the decision are complex. Once classes begin, it will be up to the teacher to move students to the appropriate skill level, based on their performance in a class. If a child needs to be moved, the teacher will notify the student/parent and suggestions will be made. If a parent feels a move is necessary, that request must be made in writing or email to Dione. She will discuss the requested change with the instructor(s) and then determine if a change is appropriate.
ATTENDANCE:
Good attendance is imperative! Absences and tardiness can hold back an entire class and the studio cannot jeopardize its responsibility to the rest of the class for one student. Please make every effort to attend every class. If a student will not be attending a class, please inform the receptionist and he or she will let the instructor know.
HOLIDAYS:
Holiday closings are listed in the studio’s annual calendar and will be announced in the newsletters. We realize many of our students attend different school districts; it is very important that the newsletters are read thoroughly and the bulletin board in the lobby entrance is checked weekly.
RECITAL:
Rehearsal and recital are scheduled for early June. UDC will announce the confirmed dates as soon as possible. DRESS/STAGE REHEARSAL IS MANDATORY. UNDER NO CIRCUMSTANCES WILL A STUDENT BE ALLOWED TO PARTICIPATE IN RECITAL IF THEY DO NOT ATTEND DRESS/STAGE REHEARSAL. If any family members are scheduled to be in different dances in different shows, it is the PARENTS’ RESPONSIBILITY to purchase tickets for all shows. Ultra Dance Company will assume the family is aware of this upon registration.
COSTUME FEES:
Costume fees will be added to accounts in November. All costume balances will be due in full by the second week of December. If a costume balance is unpaid beginning December 31, there will be a $15.00 late fee applied to their costume balance. An additional $10.00 late fee will be applied on the 30th of each following month until the balance is paid in full. If a child drops a class prior to recital, the costume costs cannot be refunded. Costume companies make costumes to order, and do not accept returned costumes (thus no refunds). We will let the student know when the costume has arrived, so that they may pick it up. Please complete the costume size chart which will be sent home with the dancer in October. Also, please choose the costume size for each class (size charts vary for each costume company). All appropriate size charts will be emailed. Alterations to all costumes are the responsibility of the student. UDC CANNOT GUARANTEE THAT AN EXCHANGE WILL ARRIVE IN TIME FOR RECITAL. Every effort will be made to see that it is received; however, exchanges are based upon the costume company, shipping company etc. If a parent/student chooses to exchange a costume, they will be charged an exchange fee of $35.00. This will cover manufacturer restocking fees and shipping costs. Costumes will not be delivered to students with a past due balance of any kind. Tuition and costume fees must be current in order to receive a costume. Recital tights MUST be purchased through UDC. Tights cannot be returned or exchanged. Hair will be worn in a bun for all performances.
Advanced level classes may be required to purchase jewelry for their performance. If jewelry is required, UDC will let you know if it is to be purchased from the studio or a link to where it can be purchased. Information will be distributed during class.
STUDENT BEHAVIOR:
All students are to conduct themselves properly before, during and after classes. Each student is expected to conduct themselves in an acceptable manner at all studio functions, recitals etc. Any student that fails to follow class, teacher and studio expectations may not be allowed to attend classes. Any student using profane language, displaying inappropriate behavior, disrespecting studio personnel or volunteers may be immediately dismissed from the studio permanently and without refund.
PRACTICE WEAR / REQUIRED SHOES:
All Ballet Classes -
Any style black leotard, Pink Tights, pink ballet shoes
Hair must be off face in a bun, neatly.
No warm ups, T-shirts, sweats or jazz pants
This will be strictly enforced - No tights and leotard and hair not in a bun, dancers will be asked to sit and watch class.
Tap -
Dance clothes: any color or style, must be form fitting.
Shoes: Tap shoe style and color will be given at registration.
Jazz –
Dance clothes: any color or style, must be form fitting
Shoes: Caramel Capezio Slip-on Jazz shoe
Tights: dance tights, skin tone color
Boys dance -
T-shirt or beater solid color, sweatpants cut off, no jeans or regular clothes
Hip Hop -
Appropriate attire, clean athletic shoes that have not been worn outside
*AGREEMENT TO STUDIO POLICIES*
Registration and/or participation in any class, program, workshop, rehearsal, performance, or event at Ultra Dance Company constitutes acknowledgment that the student and parent/guardian have received, reviewed, and agree to follow all Ultra Dance Company policies, procedures, rules, and expectations.
Parents/guardians are responsible for reviewing these policies with their dancers and ensuring that their dancer understands the expectations appropriate for their age.
UDC reserves the right to update, modify, or add to studio policies when necessary. Any significant policy changes will be communicated to families through the studio's designated communication channels.
Failure to follow studio policies may result in a warning, class removal, suspension, or dismissal from Ultra Dance Company, depending on the nature and severity of the situation.