Studio Handbook and Policies
Sep 19, 2025 03:29 PM
STUDIO HANDBOOK AND POLICIES
This policy document is divided into three sections: Youth Dance Program, Adult Dance Program and Kids and Teens Acting Program. By checking the box, you are agreeing to the terms and policies for the program(s) in which you and/or your child enroll.
Thank you for understanding. If you have questions, please contact us at info@coastalballetsd.com.
YOUTH DANCE PROGRAM
TUITION
For tuition details, please see our chart on the website (under Youth Program/Studio Fees) or at the front desk.
Annual Studio Registration Fee
● Due at registration, nonrefundable
● Charged one time per season
● $75 per person/ $115 per family. After Feb. 1 $40/$65 family. After May 1 prorated.
Tuition Policies
● Tuition is billed on the 15th of each month via Go Studio Pro, our class and tuition management system.
● $25 LATE FEE will be assessed if tuition is not paid by the 20th of the month.
● There is no pro-rated tuition, regardless of holiday closures, breaks, or withdrawals.
● 3.05% convenience fee is added to all credit card payments, or 1% for ACH payments. Cash/check payments will not be charged this fee.
● No refunds on tuition or membership fees.
● A $50 fee will be charged for ISPE processing.
● Exceptions for tuition refunds may be granted for serious injury or illness (with accompanying doctor note) or unexpected move.
Declined Credit Cards & Checks
● If your credit card is declined, you will be required to login to your portal and update.
● If credit card is declined when processing tuition, you will have until the 20th of the current month to update and pay or you will be charged a $25 late fee.
● A $40 fee will be applied to all returned checks plus any bank fees incurred.
Cancellation/Withdrawal Policy
● Cancellation or withdrawal of any class must be made by filling out a Withdrawal Form or notifying in writing via email.
● Notification of withdrawal must be received at least 30 days before the next bill date.
○ Ex. Submit notice by January 14th to not be billed on February 15th.
REGISTRATION PROCEDURES
● All prospective students are invited to take a complimentary class.
● After your complimentary class, a representative from the studio will follow up with you.
MISSED AND MAKE-UP CLASSES
● Attendance is monitored regularly.
● All dancers are encouraged to attend consistently as this promotes a strong work ethic and will give each dancer the best results in regards to training.
● Makeup classes are available due to illness, injury or national holidays. Makeups must be scheduled in advance and completed within one month of the missed class. They may not be applied to future tuition or transferred to another student. Classes may be made up in any class type available to the student in their level.
● We do not pause accounts for vacations.
VIDEO/PHOTOGRAPHY
● Each parent gives permission for their child to be photographed or videotaped during class or rehearsals. Photographs or videos may be used for promotional purposes.
● Students and parents agree to not post photographs or videos of other students without permission from that students’ parent.
● Please contact the studio office with any questions or concerns about video or photography.
CLASS ETIQUETTE
● Students are expected to arrive on time and in proper attire.
● Students who arrive more than 10 minutes late to class will not be permitted to participate in class and must watch.
● Students will not chew gum or eat in the studio.
● Cell phones will not be allowed in the studio. Students should refrain from checking their phones until after class.
● Coastal Ballet is non-political and non-sectarian. If you have any class needs based on your personal affiliations, please communicate with the studio.
BALLET 3 & 4 STUDENTS
● Students in Ballet 3 must enroll in a minimum of 4 ballet classes each week. Ballet 4 students must enroll in 5 ballet classes each week.
● In addition, students must enroll in at least one non-ballet class. Options include contemporary, lyrical, jazz, or acro.
Dancers should also consider adding Anything But to their schedule.
● The required and suggested classes are meant to complement our dancers’ training.
LIABILITY
● Dance training is demanding on the body. All students run the risk of being injured. As a parent of a student, you must agree that you understand these risks and do not hold Coastal Ballet, any instructors, or any other dancers responsible for any injury, loss of property, or illness during participation in any studio related time.
● Each parent gives permission for emergency medical care for their child. All parents must complete the medical release form. Dancers and/or parents will communicate any medical concerns or injuries with the studios.
PICK UP AND DROP OFF PROCEDURES
● Please pick up your child on time after class.
● The studio is not responsible for supervising your child outside the scheduled class time. If you are running late, please contact the studio.
DRESS CODE
Girls:
● Light pink or skin-toned tights
● Light pink or skin-toned ballet slippers (canvas recommended)
● Hair secured in a clean ballet bun. Hair should not have to be redone during class.
● Ballet skirt (optional)
Leotard colors (any shade in color theme):
Pre-Ballet/Intro to Ballet - Pink
Level 1 - Purple
Level 2 - Green
Level 3 - Blue
Level 4 - Black
Boys:
● White or black T-shirt
● Black shorts, pants or tights
● Black or white shoes
ADULT DANCE PROGRAM
DRESS CODE
The adult program has no specific dress code. Dancers may wear ballet attire or any comfortable and sensible exercise attire. Form fitting clothing that is easy to move and stretch in is recommended. Ballet shoes are required. Long hair should be pulled back
and up, away from your face and neck.
CLASS POLICIES
*Arrive no later than 10 minutes after the start of class as it is disruptive to your fellow students and to the teachers.
*Be courteous to your fellow students about where and how you place yourself at the barre.
*Please turn your cellphone to silent and leave in your ballet bag.
FEES
*Class Card: $160 (8 classes)
*Drop-in Rate: $23 per class
*College student 3-class pack: $60
*Professional rate: $14 per class
*No registration fee
Payment Rules
*You must have a credit card on file for payment.
*If your credit card is declined, you will be required to login to customer portal and update.
*A $40 fee will be applied to all returned checks plus any bank fees incurred.
KIDS AND TEENS ACTING PROGRAM
DRESS CODE
No dress code. Be comfy. Bring costumes for scenes when appropriate. Always wear clean, soft soles that won’t mark the floor. It’s an expensive and sensitive Marley dance floor.
CLASS POLICIES
*No refunds for missed classes.
*Make-up policy: One missed class may be made up with a 30-minute private or small group rehearsal.
*Bring a water bottle and a nut-free snack each week (no gum).
*Food and phones will stay outside the room in your bag.
*Show up on time, ready to work, stay until the end of class.
*Pick students up promptly at the end of class. The studio is not responsible for supervising your child outside the scheduled class time. If you are running late, please text Staci: 323.574.4775.
*Shoes: Please wear clean, soft-soled shoes to protect the Marley dance flooring.
*Coastal Ballet Center for the Arts is non-political and non-sectarian. If you have any class needs based on your personal affiliations, please communicate with the studio.
*Photo and Video Release: By attending classes at Coastal Ballet Center for the Arts, students consent to appearing in promotional photos and videos. Minors will be shown unidentified – no names, tags, or other identifying information will be used. To opt out, please speak to Staci and your request will be honored.
*Community Posting: Please do not post photos online that include other children without prior permission from their parent/guardian and do not name or tag any child other than your own.
*Kindness Agreement: All students will sign a simple agreement focused on respect, encouragement, and creating a safe, supportive space for everyone.
PAYMENT
*Workshop fee is due in full upon receipt of invoice.
*You must have a credit card on file for payment.
*If your credit card is declined, you will be required to login to customer portal and update.
*A $40 fee will be applied to all returned checks plus any bank fees incurred.
COASTAL BALLET CENTER FOR THE ARTS CODE OF CONDUCT
*Develop a team spirit among all members of the Coastal Ballet community.
*Show dedication, determination, and desire to be a member of the Coastal Ballet community.
*Positively represent Coastal Ballet when out in the greater community.
*Treat all my fellow dancers, actors, all instructors, and families within Coastal Ballet with respect.
*Encourage and offer kindness to fellow dancers.
*Embrace and welcome all new dancers and actors to the Coastal Ballet community.
*Refrain from any negative behavior or chatter towards my teachers and choreographers.
*I will not speak poorly of any other dancers, actors, or members of the Coastal Ballet community.
*I will arrive on time to class, ready to participate actively in all parts of class.
*Artists and/or parents will communicate any medical concerns or injuries with the studio.
*I will refrain from participating with any disruptive behavior in the studio.
Artists and families are expected to adhere to all parts of the Code of Conduct and studio handbook. Failure to do so may result in action up to and including dismissal from Coastal Ballet.