TERMS & CONDITIONS 2025/26
Sep 08, 2025 09:43 AM
SOULSHINE DANCE ARTS INC.
ABOUT US
Soulshine Dance Arts Inc. is a dance school serving Fergus/Elora and the Centre Wellington area.
Our programs run at the following locations:
– Upper Grand District School Board (UGDSB) facilities | Victoria Terrace P.S.
– Melville United Church
2025–2026 SEASON
– Season runs from September 15, 2025 to May 28, 2026
– Weekly classes offered, subject to availability
CLASSES & CAMPS
– Dance classes focus on building technique and developing new skills at every level, all in a positive, encouraging environment
– Camps offer structured, skill-based learning in a fun and engaging environment
COMMUNICATION
– Our primary method of communication is email
– Add info@soulshinedancearts.com to your contacts to avoid missing important updates
DROP OFF & PICK UP
– Drop off and pick up dancers directly from their assigned room (Gym or Fellowship Hall)
– Guardians are responsible for their dancer between classes, as supervision is not provided between sessions
OBSERVATION DURING CLASS
– Sweet Feet Classes may have a guardian present for class
– All other classes guardians will be permitted to observe the last 15 min of class
VICTORIA TERRACE P.S. POLICIES
– Dancers and parents MUST remove their outdoor shoes
– Lobby items belong to the school and may not be accessed
– Only use the designated single person washrooms near the SDA entrance
TUITION & PAYMENT POLICIES
Dance Classes
– Tuition can be paid in full or in 9 equal installments
– First installment is due at the time of registration
– A non-refundable registration fee of $17 + HST per family is required
2026 DANCE RECITAL & DETAILS
Recital Costumes
Each class requires a costume for the year-end recital. Guardians will receive a link to a Google Form with instructions on how to measure your child at home. When measuring, please leave approximately 2 inches of room for growth. Costume costs are non-refundable; however, exchanges may be possible if alternate sizes are available.
Recital Day
The recital is scheduled for Thursday, May 28, 2026, at the Grand River Theatre. Tickets will be $20 + HST each. A mandatory dress rehearsal will begin at 4:00 PM, with two potential one-hour shows to follow, depending on the amount of dancers in each show.
PERFORMANCE TEAMS
Performance Team Costumes
Guardians will receive a link to a Google Form with instructions on how to measure your child at home. When measuring, please leave approximately 2 inches of room for growth. You will be given size options to choose from for your dancer. Costume costs are non-refundable; however, exchanges may be possible if alternate sizes are available.
CAMPS
– Full payment is due at the time of registration
– Camps operate on a first-come, first-served basis—spots are confirmed upon payment
PAYMENT METHODS
– All payments are processed through the Parent Portal
– Accepted payment methods: Visa, Mastercard, and Debit
– Payment must be received before attending any class or camp
Dance Class Installment Payment Schedule 2025/26 Season:
1. Upon registration
2. October 1, 2025
3. November 1, 2025
4. December 1, 2025
5. January 1, 2026
6. February 1, 2026
7. March 1, 2026
8. April 1, 2026
9. May 1, 2026
LATE PAYMENT & FEES
– Payments more than 14 days late incur a 2% late fee
– An additional 2% is charged for each additional week the payment remains overdue
– NSF (non-sufficient funds) payments are subject to a $35 fee
CANCELLATIONS & ABSENSES
– No refunds are provided for cancellations due to weather or emergencies
– No refunds or make-up classes for missed classes or camp days
CLASS & CAMP SCHEDULING
– SDA may cancel or combine classes with low enrollment attendance
– A full refund will be issued if a class or camp is canceled due to low registration
– If only one student is present for a group class, the class will run for 30 minutes and a guardian must remain present
WITHDRAWALS
Accounts
– Accounts overdue by more than 30 days may result in suspension or withdrawal from classes
Class Withdrawals
– Withdrawal notice must be submitted by email
– Tuition remains payable until written notice is received
– A $50 withdrawal fee applies (waived for dancers ages 4–5)
– Registration fees are non-refundable
Camp Withdrawals
– Notice must be emailed at least 14 days prior to the camp start date
– A refund will be issued minus a $50 withdrawal fee
CODE OF CONDUCT
All dancers, campers, and family members are expected to:
– Treat others with kindness and respect
– Respect SDA property and all facilities we use
– Refrain from bullying, gossiping, teasing, or aggressive behavior—such behavior may result in dismissal without refund
– Remain respectful during class; non-participating dancers may be given a quiet activity if available
– Understand that verbal abuse toward staff or students will result in immediate removal from SDA without refund
HOLIDAY CLOSURES - NO CLASSES ON THE FOLLOWING DATES
– October 13 – Thanksgiving
– December 19 – January 4 | Winter Break
– February 12 – SDA Closed
– February 16 – Family Day
– March 16–20 - March Break
– April 6 – Easter Monday
– May 18 – Victoria Day
PRE-AUTHORIZED PAYMENT AGREEMENT
All accounts must be registered for auto-pay. By entering payment information in the Parent Portal, you authorize Soulshine Dance Arts Inc. to charge your account for tuition, camps, performance fees, and any other related costs. If a payment fails, you are responsible for providing an alternate payment method and covering any additional fees. Parent Portal users are responsible for checking your account regularly for any outstanding balances.