Integr8 Dance - Privacy Policy
Aug 02, 2025 03:15 PM
Last Updated: July 2025
At Integr8 Dance, taking care of the information you provide to us is extremely important. We’re committed to protecting your personal information and being transparent about how we use it. This privacy policy outlines what information we collect, how we use it, how we keep it safe, and your rights in line with the UK General Data Protection Regulation (UK GDPR) and Data Protection Act 2018.
Who We Are
Integr8 Dance is a community focused dance organisation that works with children, schools, families, councils and organisations across the South of England. Our mission is to inspire the next generation of young dancers, build confidence, promote inclusion and create opportunities for people to enjoy dance.
For more information about our classes and services, visit:
www.integr8dance-winchester.com
What Information We Collect
We may collect the following personal information when you register with us:
- Child’s full name and date of birth
- Parent/guardian names
- Email address and phone number(s)
- Home address and postcode
- Emergency contact details (x2)
- Gender
- Medical conditions or allergies
- Consent for leaving class unaccompanied
- Photo/video permission
- Communication preferences
We collect this information directly from you when you register for classes via Dance Studio Pro (DSP) or complete any of our forms.
Legal Basis for Processing
We collect and use your personal data using the following lawful bases under UK GDPR:
Consent – for photo/video use, marketing emails, and permissions (e.g. leaving class alone)
Contract – to deliver our services (e.g. classes, invoicing, updates)
Legal obligation – to comply with child safeguarding, health and safety, and other regulatory duties
Legitimate interests – to improve our services, ensure class safety, and communicate important updates
We only collect children’s data with the full knowledge and consent of a parent or guardian.
How We Use Your Information
We use your information for the following purposes:
- To register your child for classes or events
- To contact you with important updates about schedules, payments or events
- For teachers to have appropriate information while your child is in our care
- To keep records of attendance and class registration
- For safeguarding, health, and safety compliance
- To respond to enquiries, complaints or feedback
- With your consent, to send marketing or event updates
If permission is given, to use class photos/videos on our website, social media or print materials
We do not sell or trade your data, and we do not profile users or use automated decision making.
Marketing Communications
We aim to contact you only with information that’s relevant and helpful. This may include class reminders, upcoming workshops, and community events.
You can opt out of marketing at any time by clicking “unsubscribe” in our emails or contacting us directly.
If you opted in when creating your account, we’ll occasionally send class news or opportunities unless you tell us otherwise.
Third Parties
We do not share your information with any third parties unless:
It is necessary to deliver a service you have requested (e.g. through Dance Studio Pro, our booking system)
We are required by law (e.g. safeguarding, tax, or legal obligations)
All third party providers, including DSP, are required to comply with data protection laws and handle your data securely.
View DSP’s privacy policy here:
https://dancestudio-pro.com/online/studio_privacy_policy.php?account_id=18708&id=8734
Cookies
Our website uses cookies — small text files stored on your device — to help us understand how our website is used and improve your experience. Cookies may also be used for login and basket functionality.
You can manage or block cookies via your browser settings. To learn more, visit:
www.aboutcookies.org
How We Keep Your Information Safe
We take security seriously. Your personal information is:
- Stored on secure, encrypted systems (including DSP)
- Only accessed by authorised staff who need the information to support your child
- Protected by password-protected devices and software
We also have procedures in place to respond to any data breach. If your data is affected, we’ll contact you and the relevant authorities if required.
How Long We Keep Your Information
We retain customer and student data for up to 3 years after your child’s last class or our last contact. If we have a legitimate business reason to keep certain records longer (e.g. performance archives or alumni contact), this is reviewed regularly and kept to a minimum.
If you would like to correct or delete your data at any time, just get in touch using the details below.
Your Rights Under UK GDPR
You have the right to:
- Access the personal information we hold about you
- Request corrections to inaccurate or incomplete data
- Ask us to delete or restrict the use of your data
- Withdraw consent at any time (where applicable)
- Object to processing (in certain cases)
- Lodge a complaint with the UK Information Commissioner’s Office (ICO)
To request any of the above, contact us using the details below.
Changes to This Policy
We may update this policy from time to time, so please check back occasionally. The latest version will always be available on our website.
This version was last reviewed and updated in July 2025.
Contact Us
If you have any questions about this policy or your data, you can reach us at:
📧 info@integr8dance.com
📞 01962 808398
Integr8 Dance LTD
Unit 12, Winnall Valley Rd, Winchester, SO23 0LD
Managing Director – Charlie Sapey: charlie@integr8dance.com
Director – Natalie Foster: natalie@integr8dance.com