Kristie Louise Dance Academy Waiver/Policy Details
May 10, 2025 05:06 PM
To trial a class, you will need to register an account with our software Dance Studio Pro.
Upon registering an account, it will ask you to accept the below terms & conditions waiver.
Please take care in reading our terms & conditions before trialling/enrolling.
All terms are in place to enable safe dance practice, deliver excellent classes, maintain standards, enable longevity & to maintain all overheads of KLDA.
Upon trialling &/or enrolling into classes at Kristie Louise Dance Academy (KLDA) a legally binding agreement is formed and your (or your child’s) attendance at our classes will be strictly subject to full cooperation with these terms.
Please note that if any parent or student is in material or persistent breach of any of these terms and conditions, we reserve the right immediately to terminate the contract with you and/or exclude you or your child from attending further classes until such time that the matter can be resolved or the agreement is terminated, without further liability to you.
These can also be found on the KLDA website:
www.kristielouisedanceacademy.co.uk
Trial Classes:
• All students are welcome to trial a class in each genre.
• There is a trial charge per class: £6 for 30 mins, £7 for 40 mins, £7.50 for 45 mins & £9 for 1 hour classes.
• This payment needs to be paid in advance & cannot be refunded once paid. If you cannot attend your original trial date, KLDA will be happy to move this date once (as long as the class list is not full).
• You are welcome to trial more than one class, but each class will need to be paid for.
• Once a trial class has been attended, you will be asked if you would like to accept a permanent space at Kristie Louise Dance Academy (KLDA). If you do not accept the space straight away & there is a waiting list, it will be offered to the next person.
• If you &/or your child are not 100% sure there is an option to attend another paid trial class or a paid trial month before enrolling.
Enrolling into KLDA:
• KLDA charge monthly tuition fees.
• Our fees are split over 39 weeks of the academic year August - July into 12 months of affordable payments. All fees are inclusive of VAT & bank transaction charges.
• Our monthly payments cover 3.25 weeks in advance.
• All new students enrolling into classes will need to pay a starting fee. Your starting fee will be calculated to start the week after your paid trial/s.
• Please note, all fees are paid in advance. Therefore, this fee may include the equivalent of two months fees. However, if you start later in the month, this will be calculated accordingly & any necessary deductions will be made.
• The fee will take you up to the next monthly tuition payment.
• From this payment, you will then be charged on our pro-rata monthly payments.
• Our terms operate similarly to school. We break for half terms, Christmas, Easter & the Summer (during these periods we offer camps, workshops or classes charged separately).
• Street, Acro, Lyrical/Contemporary, MT/Drama starting fees will include a KLDA T-Shirt.
• The enrolment fee will be placed onto your account, which needs to be paid prior to the start date to continue to attend classes.
Monthly Tuition:
• Our tuition is based on a 12 monthly system.
• 39 weeks academic year is split into 12 monthly affordable payments.
• Fees for current students will start on the 1st August & run through to 1st July.
• All monthly fees are due on the 1st of every month.
• Our classes do not accept pay as you go.
• Our monthly fees are charged 3.25 weeks in advance. This secures your space in our classes.
• An option to set up AUTO PAY is available.
AUTOPAY: KLDA will bill your account 3-5 working days prior to the 1st of the month. (This is because it takes this length to clear the payment).
• If there any problems trying to pay via this method, please contact in writing by email to the following address info@kristielouisedanceacademy.co.uk
• Please note; this payment is monthly recurring.
• Please note; if your autopay payment fails, you will need to either update your card details & pay the bill manually, contact info@kristielouisedanceacademy.co.uk to discuss the issue or pay the bill manually.
• If the matter is not amended straight away, you will be charged a 15% late fee.
• If you do not set up AUTO PAY you will need to pay by Manual Pay.
Manual Pay is controlled by you. You must remember to pay your fee on the 1st of every month.
• Please note; by using Manual Pay, you are at risk of a 15% late fee charge.
• Your monthly payment total will only change if;
You decide to add on another class.
You drop a class.
• We assess fees & increase prices for the following academic year. (You will be notified of this in advance via e-mail).
• Subject to KLDA digression & public holiday dates, our academic year is split over Autumn Term (14 weeks), Spring Term (12 weeks), Summer Term (13 weeks).
• Any tuition payments on your DSP account that are paid after the 1st of the month will incur a charge of 15%. This charge will be automatically added when you pay your monthly fee.
• If the monthly fee continues to not be paid, this will result in excluding attendance to any further classes until the payment has been settled.
• To avoid any late payments & the risk of excluding attendance, KLDA suggest setting up AUTO PAY.
• To sort out any issues that have been occurred without notifying KLDA first, you will be charged a £25 admin fee.
Classes:
• All class spaces automatically roll onto the month & term.
• If there is a change to your time/class for the next term, you will be notified of this by e-mail prior to the commencement of that term.
• If no correspondence to KLDA is given by you in writing to the following email address; info@kristielouisedanceacademy.co.uk, (within time of the notice period). It will be presumed that you are happy with this change & your monthly tuition will continue to be charged.
• Requests for changes to class schedules or levels may be made but remain entirely at our discretion and no change can be guaranteed.
• If you wish to make a request in advance for preferred class(es) (at the existing or at the next level) for the next term you should aim to give us a month’s notice in advance (with the request being received in writing by email to the following address [info@kristielouisedanceacademy.co.uk]. Where we envisage a change to schedule or the relevant stage/level for your child we will discuss this with you in advance.
• If you wish to create a change to existing classes after confirmed arrangements & we can grant this change, you will still be charged the prior monthly bill & the next month will then be amended. If continued changes are requested, then you will be charged a £25 admin fee to process these changes.
• If you wish to withdraw from a subscribed class after the monthly bill has been charged & paid, there is no refund & your next monthly bill we be amended accordingly.
• Please note that all ''Class Fees'' and ''Additional Fees'' (as defined below) are subject to change at any time on a term by term basis. Up to date term fees will be published on the Kristie Louise Dance Academy website at www.kristielouisedanceacademy.co.uk or are available on request.
• If you wish to request how your monthly fees are charged & how they respond to the academic year, this is available upon request.
• ''Fees'' for academic year are as follows:
Autumn Term (Sept-Dec), Spring Term (Jan-March/April), Summer Term (April-July)
• Classes do not run in the summer holidays (end of July/August). Summer Workshops/Private Lessons will be available instead.
• Length of terms will be 39 weeks but is dependent on the schools calendar & are subject to change at any time on a yearly basis.
• The new academic term dates will be emailed during the Summer Term.
• In addition to class fees, the following additional fees (“Additional Fees”) shall also be payable by you to the extent applicable: Examination Entry Costs, Examination Supplement Charge, Examination Rehearsal Lessons, Costume/Shoe Hire for Exams or Shows, Show Fees, Uniform, Festival Entry Costs, Private Lessons, Festival Costumes (Hired or Purchased), Show Tickets, Show Programmes, Show DVD’s.
• The above additional fees will have a due date on. If payments are made after the due date. DSP will automatically add a 15% late fee charge.
Private Lessons:
• Private lessons require payment prior to the lesson.
• Private lessons can be booked 48 hours in advance at the latest.
• Cancellation must be given 48 hours notice in advance.
• If you cannot make the lesson, there is no refund. We may be able to move the date with enough notice given.
• Private lessons can be shared up to a maximum of 4 students.
Social Media:
In a world of social media, it is a great way for family & friends to see the students progress within class & also to promote & advertise the school.
KLDA will use photos/videos with permission only. This permission includes;
• photographed/filmed within dance lessons or productions by the staff of the school or professional companies hired on behalf of the school.
• photos/videos used on KLDA’s social media sites, website & used in adverts to promote the school.
• photographed/videoed during watching week/events/productions (parents will be focusing on their child only but your child may be in the background).
• I, as a parent, agree to use any images I take during watching week/other KLDA events in an appropriate & protective manner to ensure all dance school members welfare & safety. No images, which include children other than my own will be placed on social media without the consent of said child parent/guardian.
If you do not agree to the above statements. Please choose to opt out of your child being part of any photography & videography on your DSP account.
Notice:
• Written notice (by e-mail) is required a month in advance, if you wish to withdraw your child from their class/es at KLDA.
• The latest within the month you can give notice is 10 days prior to the start of the 1st of the next month.
Eg. If you wish to hand in notice for December then you will be required to give notice in November. At the latest, 10 days prior to the 1st December.
• If NO notice is given, KLDA will automatically keep your space in the class & you will be charged your next month’s tuition.
• All new monthly fees for the next academic year will start on 1st August.
• You will receive correspondence in June/July regarding the new academic year & any changes made.
• In the event of the summer holidays, if you are unsure whether your child will want to continue for the Autumn Term, we suggest handing in notice in advance during the Summer Term (June/July) & then enrolling again if you wish to continue in the Autumn Term.
• If you decide to re-enrol in September, you will be charged two months (August & September tuition).
• Please note if you do withdraw, your space for the class is not guaranteed.
• If you have not notified KLDA of your withdrawal & you wish to withdraw your child’s place with late notice – you are still obligated to pay August’s monthly bill.
Cancellation & Amendment:
• You have the right to cancel this contract within 14 days. Should you wish to cancel you must inform us of this decision to the following email address. [info@kristielouisedanceacademy.co.uk]
• Where you have asked us to do so we may start classes within the 14 days cancellation period. If you agreed for us to start within that time you lose your right to cancel and will be required to pay the full price under these terms and conditions even if the cancellation period has not expired - for instance this may happen for the avoidance of any doubt where you have enrolled your child within 14 days of the trial start date.
• This does not affect your statutory rights, but once the month has started, if you decide to withdraw at anytime for any reason you will still remain liable for the full cost of the month and no refund will be provided.
Refunds:
• All fees remain payable whether or not your child attends the classes. There are no reductions or refunds for missed classes under any circumstances (including injury, sickness or holidays).
• Refunds will only be given to a cancelled class that cannot be rescheduled.
• No refund will be given if you cannot attend the rescheduled date. (Please note; we will endeavour to organise the rescheduled date to enable all to attend.)
• A refund will not be provided if classes have to be cancelled due to an event beyond our reasonable control including but not limited to fire, flood, storm, bad weather (including heavy snow disrupting transport & power cuts) or other Act of God, pandemic or epidemic of any disease, industrial action, war, civil unrest, terrorist threat or incident.
Discounts:
• Discounts are available for students who wish to attend more than one dance discipline.
• Family member discounts are available to those who have more than one member (sibling/parent) under the same household attending KLDA.
• For more information, please see our term fees on www.kristielouisedanceacademy.co.uk
Students:
• Students must follow all school rules and instructions and a failure to do so will result in a breach of these terms and conditions.
• Disruptive, disrespectful or antisocial behaviour in on or around the premises will not be tolerated (whether before, during or after classes) and we reserve the right to exclude that student on a temporary or permanent basis in our sole discretion and no refund will be applicable.
• All items of uniform must be clearly labelled with the student’s name.
• Students should arrive in the correct uniform & wear appropriate outerwear to arrive to class in.
• All dance shoes should be brought to class in one named dance bag.
• Outer wear & shoes should be hung & place on the racks & hooks provided.
• A bottle of water should be brought for hydration. This should be named.
• Snacks are only permitted for those with a timetabled snack break.
• KLDA holds no responsibility for lost property. Any lost property found will be placed in the box in the waiting room. If lost property is not claimed by the end of term it will be given to charity.
Cover Teachers/Cancelled Classes:
• In the event that a teacher cannot teach their class, that teacher & with KLDA acknowledgement will endeavour to find a cover teacher for the class that has suitable insurance, teaching experience & holds a DBS.
• In the event that a teacher is ill, that teacher & with KLDA acknowledgement will endeavour to find a cover teacher for the class. If the class has to be cancelled you will receive notification via e-mail &/or text.
• For all classes that have to be cancelled, KLDA will aim to find an alternative date to make up for this cancellation.
• If you cannot attend the rescheduled date, no refund will be given.
Absences/Late:
• If your child is ill or has another commitment, you must update the Dance Studio Pro Portal app to update this app.
• Click More; Attendance, & Report Absence. (You are able to do this in advance).
• This information will be automatically updated for the relevant teacher.
• Messages or e-mails informing us of your child’s absence may not be picked up in time.
• If students are late to class, please can the student apologise to the teacher in charge. It is the teacher’s choice when the student can join in & they may be asked to do their own warm up to ensure they are ready for that class. Please respect that the attendance of the whole class is an essential element of Safe Teaching Practice.
• If you are aware your child will be late to class, please update the app through the attendance & report absence section. You may also send a text to the following number; 07708357135 informing us of your child’s absence. E-mails may be sent to the following email address; info@kristielouisedanceacademy.co.uk (please note these may not be picked up during the class time).
• For events & shows, please message 07708357135 to update of any absences.
Student Wellbeing:
• KLDA have updated Child Protection/Safeguarding/Health & Safety Policies & adhere that all staff members are DBS Checked & there is a First Aider on site when classes are being taken.
• All policies can be found on www.kristielouisedanceacademy.co.uk
• The use of touch is an important element of teaching any performing arts. It can enable children to execute the movement safely. Touch can be seen by lifting & adjusting different body parts i.e. arms, legs, rib cage, hips, feet, hands etc… It can also be used to move one student in relation to another. Any student who shows discomfort to the use of touch, KLDA staff members will endeavour to find other methods to help develop their technique.
• You understand and agree that dance teachers may use tactile feedback and instruction with students to support verbal feedback and instruction where appropriate.
• A basic first aid kit is kept on the premises and staff members at Kristie Louise Dance Academy may administer basic first aid on students if necessary whilst a student is at the School. However, to the fullest extent permitted by law, and otherwise as set out in these terms dance teachers and the School shall not be responsible for any injuries or accidents that occur and which are outside of our reasonable control.
• If a student needs to take any of their own medication (whether self-administered or otherwise) whilst at the School we ask that parents be available to administer the medication unless otherwise previously agreed with us. In any event, we cannot be held liable and accept no responsibility for administering such medication (and/or the effects of the same) and the students’ parent/guardian takes full responsibility.
• Uniform is an important element in the discipline of learning any performance art.
• Here at KLDA, we expect uniform rules to be respected & encouraged by parents.
• Dance uniform creates identity within the dance studio; it unites everyone & provides a focus within the class.
• Correct uniform also enables the teacher to see the dancer’s alignment, posture & positioning of their body. This is especially important for Safe Dance Practice, so the teacher can see that the child is working correctly to protect their growing/developing bodies.
• Wearing the correct uniform for each genre also enables each child to adapt to the right state of mind, helping focus & achievement within the class.
HAIR
• Hair is also an important aspect of the uniform. This is to stop bad habits forming when hair falls in the eyes & helps dancers achieve better eyeline whilst performing.
• All long hair must be tied up & secured off the neck & out of the eyes.
• Short hair must be pulled back as best as possible with clips or headbands to keep hair out of the eyes.
• For those who attend class without the incorrect hairstyle, will be asked to tie their hair up & will be given KLDA accessories to do so.
• If this is a recurring matter, it may affect their potential to join in the class.
BABY/MINI/JUNIOR AGE GROUP CLASSES
• Hair must be worn up & off the back of the neck.
• A ballet bun must be worn for all those who attend a ballet from Year 2 upwards.
INTER AGE GROUP CLASSES
• Hair must be worn in a pony tail, plaits or a bun.
• A ballet bun must be worn for all those who attend a ballet class.
SENIOR GROUP CLASSES
• For all Ballet, Modern, Tap, National classes; hair must be worn in a bun.
• For all Musical Theatre, Jazz, Commercial etc… hair must be worn out of their faces.
FOOTWEAR
• Every discipline comes with the right footwear.
• It is especially important that the shoes fit the feet properly with no gaping or bagging in order to protect the student’s feet whilst dancing.
• KLDA encourage particular brands of footwear as we believe this will help the student achieve the best work. Please respect this when buying shoes.
• A list of the suggested footwear can be found on www.kristielouisedanceacademy.co.uk
PURCHASING UNIFORM
• An online shop can be found on www.kristielouisedanceacademy.co.uk – here all uniform can be purchased.
• All uniform can be collected at our uniform collection point in the Reception Area at KLDA Studios.
• All class uniform can be returned, as long as it has not been worn & is returned in the correct packaging. We suggest trying it on before taking it home.
• All KLDA personalised & printed uniform cannot be returned.
• If we cannot order the relevant uniform, KLDA recommends visiting Let’s Dance, Shoplands, WGC – who are fantastic at offering great advice & fitting shoes.
UNIFORM ETIQUETTE
• Students should not arrive to their classes in their leotards & tights.
• KLDA offer personalised uniform, which are perfect cover ups to attend & leave dance classes.
• If students turn up to class in the incorrect uniform & inappropriate hairstyle a note will be made by the relevant teacher.
• If this is a continued issue, an e-mail will be sent to you.
• If uniform tardiness is a regular occurrence, then the student may forfeit their right to take part in the class.
(Updated: 30th April 2025)