Parent Agreement
Jun 27, 2026 04:57 PM
CE STUDIOS School of Dance: Studio Policies, Terms & Conditions
By checking the box below, you certify that you are the legal guardian of the student(s) on this account and agree to all financial, operational, and liability terms outlined below by ICE STUDIOS.
1. Tuition, Account Management & Financial Obligations
• Tuition Due Date: Tuition is due on the 1st of each month. For summer sessions, tuition is paid as a one-time fee. Tuition remains the same each month regardless of shortened months due to holidays, studio closures, or 5-week months.
• Late Fees: Accounts not paid in full by the 5th of the month will incur a $10.00 late fee on the 6th.
• Delinquent Accounts & Class Participation: Dancers will not be admitted to class or allowed to participate if account fees are not paid in full before class begins. Dancers dropped off with a delinquent account will be sat out of instruction. If payments are not brought current, the child will be removed from the class roster. No exceptions.
• Performance Eligibility Disclaimer: Failure to pay tuition, costume fees, or late fees in a timely manner will result in the student being barred from participating in recitals, rehearsals, photoshoots, and video shoots, and they will not receive their costumes. Late fees and additional shipping fees apply to all late costume accounts.
• Returned Checks: A $25.00 fee will be added to all insufficient fund checks. If a check is returned, ICE STUDIOS will no longer accept personal checks from that account for one full year.
• Absences & Refunds: If a child is absent for any reason (illness, vacation, or outside activities), tuition is still due by the 5th to hold their spot. There are absolutely no refunds, credits, or prorated fees for missed classes, registration fees, performance fees, or late fees.
• Authorized Account Users: Only the parent(s) or legal guardian listed in the DanceStudio-Pro Parent Portal have permission to receive information, access receipts, and make account modifications. If multiple family members require access or handle billing, the legal guardian must send an explicit authorization email to icestudiosdance@gmail.com. ICE STUDIOS will not conduct business with individuals not listed on the account. Only one account per family is allowed.
2. Location, Attendance & Punctuality
• Studio Address & Layout: We are located on the 2nd floor of the APEX Hub at 19310 E. 50th Terrace, Independence, MO 64055. Studio B (Suite L) is the first door on the immediate right at the top of the stairs. Studio A and the Front Desk (Suite N) are located further down the second-floor hallway.
• Arrival Window: Students should arrive 5 to 10 minutes prior to their scheduled class time, dressed and ready to dance. Dancers arriving more than 15 minutes early must be accompanied by a parent.
• Classroom Entry: Students must wait in the waiting area and are not permitted to enter a classroom early without explicit permission from the instructor. Dancers arriving more than 15 minutes late to class must obtain permission from the teacher to join. Dancers are never permitted to wait inside a classroom for a class they are not enrolled in.
• Reporting Absences: All absences must be logged in advance via the DanceStudio-Pro Parent Portal. Any student with a no-show, no-call status for 3 consecutive weeks will be automatically removed from the class roster.
• Account Withdrawals: Official withdrawal from a class must be submitted to the studio in writing.
3. Arrival & Dismissal Procedures
• App Check-In: Parents must check all students in using the DanceStudio-Pro app or portal 5 to 10 minutes before class begins so staff knows they are on their way up. Security cameras monitor the downstairs entrance at all times.
• Ages 10 and Under Arrival: Dancers 10 and under must be escorted by a parent to the 1st-level entrance door and directed upstairs to the waiting area until class begins.
• Ages 11 and Older Arrival: Dancers 11 and older may enter and walk upstairs independently with parental permission, provided they head directly to the studio space. Dancers under 14 cannot be left entirely unattended in the building outside of class time.
• Ages 10 and Under Pick-Up: Parents of students ages 10 and younger must arrive 5 minutes before class ends. Instructors will escort these students downstairs to ensure they reach their vehicles safely. If a parent is not present when dismissal concludes, the student will be brought back upstairs to wait.
• Late Pick-Up Fees: Failure to pick up a student on time will result in a late pick-up fee of $7.00 for every 15 minutes after class has ended. Please call or text the studio immediately if you are running late.
• Older Student Dismissal: Parents of older students permitted to leave independently must coordinate directly with their child via phone so they head straight to their vehicle. When available, studio volunteers will assist in escorting students directly to cars.
4. Studio Rules, Cleanliness & Property
• Nut-Free Facility: ICE STUDIOS is a strictly peanut-free and nut-free environment. Do not bring peanuts, nuts, or any snacks containing nut products into any part of the studio spaces.
• Food & Drink Policy: No food is permitted in the dance studios unless explicitly approved for an event. Dancers may bring water only, which must be kept in a tightly sealed, spill-proof bottle.
• Labeling & Lost Property: Dancers must write their names clearly on all dance bags, water bottles, and shoes. ICE STUDIOS is not responsible for lost, stolen, or misplaced items, especially those left unlabeled. Any water bottles left in the lost-and-found box for more than 2 weeks will be thrown away.
• Respect the Space:Dancers are expected to keep all waiting areas, studios, and restrooms clean and tidy. No roaming or wandering around the APEX Hub building without an adult or explicit staff permission is permitted. ICE STUDIOS is not liable if students disregard these boundaries, and parents will be notified immediately if a child is found wandering.
5. Bathroom Policies
• Pre-Class Preparation: Parents of children ages 3 to 7 must take their child to the restroom immediately before class begins to prevent classroom disruptions. Dancers are strongly encouraged to use the restroom at home before coming to the studio.
• Upstairs Restroom (Studio A): During active dance sessions, the upstairs restroom is strictly reserved for girls and ladies only.
• Boys Upstairs Restroom Rule: If a male student needs to use the upstairs restroom, staff must ensure that all female students and guests have vacated the restroom entirely before he enters.
• Lower Level Restroom: A public restroom is located on the lower level of the building, which parents, guests, and gentlemen are welcome to utilize at any time.
6. Dress Code Policy
• Required Attire: Dancers must come to class properly dressed in style-specific dancewear with the correct footwear (ballet slippers, jazz shoes, tap shoes, hip-hop sneakers, etc.). Absolutely no jeans are allowed.
• Enforcement Policy: Dancers out of dress code will receive a formal warning. Upon receiving a third warning, the student will not be allowed to participate in class until they return in the proper attire.
7. Classroom Boundaries & Communication
• Classroom Isolation: Parents, siblings, and visitors are not permitted inside the dance rooms during class instruction unless explicit permission is given by the instructor or during a scheduled Watch Week.
• Teacher Interruptions: Parents must not stop, approach, or question a teacher while a class is in session. This disrupts instruction and compromises student supervision. Please direct all questions to the Front Desk.
• Student Cell Phones: Cell phones are strictly prohibited for students during class time and must remain put away.
• Front Desk & Waiting Room Etiquette: Parents should not congregate or hang around the Front Desk area unless waiting to be served. Waiting inside the lounge 5 to 10 minutes before class ends is acceptable. Personal phone calls must be taken in the waiting lounge or completely outside.
• Communication Responsibility: It is the sole responsibility of the parents, guardians, and adult dancers (18+) to stay informed of studio updates. Parents must check their email, text messages, and the ISSOD Updates website daily. Because 95% of notices are distributed via email, ICE STUDIOS is not responsible for unread updates, full email inboxes, or outdated contact information.
8. Fall Classes Costume Fee (Specific to Fall Session)
• Costume Terms: A non-refundable costume fee must be signed up for and paid in full by November 5th of the current dance year, or have an approved payment plan established by November 5th. Dancers will not receive costumes or participate in show routines, technical rehearsals, video shoots, or photoshoots if costume accounts are outstanding.
9. Code of Conduct & Professionalism
• Behavior Expectations: All dancers, parents, guardians, and visitors must show respect to instructors, students, volunteers, and studio staff at all times. Inappropriate behavior, actions, or foul and vulgar language at ICE STUDIOS classes, events, and rehearsals will not be tolerated. Please ensure anyone authorized to drop off or pick up your child is fully aware of this policy.
• Disciplinary Actions: If a dancer is disruptive and repeatedly fails to follow instructions, they will be asked to leave the room or excused from the session.
• Right to Refuse Service: ICE STUDIOS reserves the right to refuse service to any student, parent, or family member who fails to uphold the studio code of conduct, policies, or building procedures.
• Media Recording Ban: Video recording a class in whole or in part by parents or visitors is strictly prohibited without the express written permission of the Director.
10. Photo, Video & Media Release
• Consent: You hereby grant ICE STUDIOS SCHOOL OF DANCE permission to use photographs and/or video recordings of your child or yourself for use in studio publications (such as flyers and brochures), advertisements (print or digital), the official website, or on social media platforms (such as Facebook and Instagram). You understand that in certain instances, names may be published. You acknowledge that no financial compensation will be provided for the use of these promotional materials.
11. Liability Waivers, Medical Release & Health
• Good Health Certification: You certify that the student(s) enrolled are in good physical health and fully capable of participating in strenuous physical activity and dance classes.
• Medical Emergency Authorization: In the event of a medical emergency, you hereby grant ICE STUDIOS staff and the Studio Director permission to authorize emergency medical treatment for your child while participating in any ICE STUDIOS class or sanctioned event. You agree to assume full financial responsibility for all costs associated with such medical treatment and hold ICE STUDIOS and its staff completely harmless.
• General Liability Waiver: In consideration of the dance training received, and understanding the inherent risks associated with dance or physical training, you waive on your behalf, and on behalf of your heirs, executors, and administrators, any and all claims of any nature for bodily injury, property damage, or loss against ICE STUDIOS, its officers, directors, employees, and agents. This includes claims arising on the studio premises, during instruction, rehearsals, or performances at any venue. You further waive any claims arising from transportation to or from activities by any staff member or studio parent. Dancers participate voluntarily at their own risk.
• Communicable Disease & General Liability Release: By returning your child to class, you agree to release, waive, and hold harmless ICE STUDIOS, its representatives, and employees from any causes of action, claims, demands, or expenses regarding unintentional exposure or harm due to Coronavirus (COVID-19), influenza, or any other common communicable illnesses.
12. Studio Accountability Boundaries
• Final Acknowledgment: ICE STUDIOS is not responsible if a parent fails to meet requested deadlines, if a class fills up before a parent completes registration requirements, or if a student fails to show up to scheduled classes. By finalizing your enrollment below, you certify that you have read, understand, and agree to be fully responsible for all policies, financial terms, and procedures outlined in this agreement and all accompanying studio correspondence.