Enrolment, Fees & Cancellation Agreement
1. Enrolment & Withdrawal
Enrolment at The League Studios is for the calendar year, January to December, unless withdrawn earlier.
Families wishing to withdraw from an individual class or from the studio entirely must provide two weeks' written notice by emailing admin@theleaguestudios.com.au.
The notice period begins on the date the written request is received. All fees applicable during the two-week notice period remain payable, regardless of whether the student attends classes.
Stopping attendance or advising a teacher verbally does not constitute formal withdrawal.
Where a family is enrolled in AutoPay, scheduled payments will be adjusted or cancelled following the notice period, subject to any outstanding fees.
2. Annual Registration Fee
An annual registration fee applies to school-aged students and is payable upon enrolment.
This fee secures the student's place in their enrolled classes and is non-refundable for change of mind, subject to Australian Consumer Law.
3. Tuition Fees & Term Structure
Tuition fees are calculated on an annual basis and divided into four equal term payments.
While Terms 1–3 generally consist of approximately 10 weeks, Term 4 may be shorter due to concert commitments and the studio calendar. Term fees remain consistent throughout the year as they reflect the overall annual training program rather than an individual number of lessons per term.
The studio does not operate regular classes on public holidays. No automatic reduction or credit applies for public holidays.
Where possible, students may arrange to attend an alternative age-appropriate class to make up a missed public holiday lesson. Make-up classes are subject to availability and must be arranged with the studio in advance.
4. Payment Terms & Methods
Families may pay their term fees in full or through an approved weekly AutoPay arrangement.
Term payments in full are due by the end of Week 2 of each term.
A payment reminder will be emailed during Week 2 to families with outstanding term fees.
Weekly AutoPay payments are processed in the early hours of Friday morning. Families must ensure sufficient funds are available in their nominated account by Thursday evening.
Accepted payment methods include:
AutoPay through Studio Pro using direct debit or card
Visa or Mastercard through the Studio Pro Parent Portal
EFTPOS at studio reception
Cash in a clearly labelled, sealed envelope
The League Studios covers standard payment processing fees for these payment methods.
5. AutoPay & Failed Payments
Families using AutoPay authorise The League Studios to process scheduled payments towards their outstanding studio fees.
AutoPay arrangements may include tuition fees, costume fees, performer fees and other applicable charges. Instalment amounts may vary throughout the year depending on additional fees and payment deadlines.
Families are responsible for ensuring their nominated payment details remain current and sufficient funds are available.
A $4.00 failed-payment administration fee may be applied for each unsuccessful AutoPay transaction, including automatic retry attempts, where this reflects reasonable costs incurred by the studio.
Payment providers may automatically retry unsuccessful transactions. Repeated payment failures may result in cancellation of the AutoPay arrangement and require an alternative payment method.
As tuition is calculated annually, scheduled payments may continue beyond the final teaching week where an outstanding balance remains.
6. Overdue Accounts
Term fees paid outside of AutoPay arrangements are due by the end of Week 2 of each term.
A payment reminder will be emailed during Week 2 to families with outstanding balances.
Accounts remaining unpaid on Monday of Week 3 may incur a one-off $10.00 late-payment administration fee, where this reflects reasonable costs associated with managing overdue payments.
Families who have incurred an AutoPay failed-payment fee will not also be charged a late-payment fee for the same outstanding payment.
Families experiencing financial difficulty are encouraged to contact the studio to discuss an alternative payment arrangement.
Any approved payment arrangement must be maintained as agreed. If a scheduled payment cannot be made, families are expected to contact the studio as soon as possible.
Continued non-payment or repeated failure to meet agreed payment arrangements may result in suspension of classes or performance participation until the account is brought up to date or a suitable arrangement has been agreed upon.
7. Concert & Performance Fees
Annual Concert
Students participating in the annual concert, excluding Aerial Silks students, are required to pay a Concert Performer Fee.
The standard Concert Performer Fee includes:
Official concert T-shirt
Commemorative medal
Professional concert video (digital download)
Professional onstage performance photos
Staff supervision and student care on concert day
The Performer Fee amount and inclusions will be communicated to families each year.
Aerial Silks students are excluded from the standard Concert Performer Fee. Any applicable concert participation costs or arrangements for Aerial Silks students will be communicated separately.
Concert costumes are charged separately. Once a costume has been ordered, the cost remains payable even if a student withdraws or chooses not to participate in the concert. This does not affect rights under Australian Consumer Law.
Concert tickets are sold separately and are the responsibility of families.
All concert-related fees and payment deadlines will be communicated in advance.
Performance Team & Competitions
Students participating in performance teams or competition programs may be required to pay an annual performance levy.
Depending on the program, this levy may contribute towards competition entry fees, performer registrations, staff supervision at competitions, music preparation, choreography and program administration.
Additional expenses such as costumes, private lessons, travel, accommodation, optional workshops and external events are charged separately where applicable.
Relevant fees and inclusions will be communicated before families commit to the program.
8. Refunds & Credits
Tuition fees are generally not refunded or credited for missed classes, holidays, change of mind, voluntary withdrawal or partial-term attendance, subject to Australian Consumer Law.
The required two-week withdrawal notice remains payable.
Requests relating to medical circumstances or other exceptional situations may be considered individually by studio management, with supporting documentation where appropriate.
Costume and performance-related costs may not be refundable once orders or financial commitments have been made, subject to Australian Consumer Law.
Nothing in this agreement excludes, restricts or modifies any rights or remedies available under Australian Consumer Law.
9. Financial Hardship & Payment Arrangements
The League Studios understands that family circumstances can change and encourages families experiencing financial difficulty to contact the studio as early as possible.
Alternative payment arrangements may be considered on an individual basis.
Where a payment arrangement is approved, families are expected to make payments consistently and communicate promptly if their circumstances change.
10. Agreement & Acknowledgement
By enrolling at The League Studios, the enrolling parent, guardian or account holder acknowledges and agrees to the terms outlined in this agreement.
The League Studios may update its policies and payment arrangements from time to time, with advance notice of material changes where appropriate and subject to applicable law.
