By completing your enrolment and registration at National Performing Arts Company, you automatically agree to the following rules and conditions.
National Performing Arts Company Dance Fees & Policies are subject to change, in the event of a dispute National Performing Arts Company directors will have the final say.
National Performing Arts Company Rules and Regulations are to ensure the safety of all students when participating in any National Performing Arts Company Dance class. Any breach of rules will be dealt with swiftly and when necessary parents/guardians may be contacted.
Enrolment and participation are based on agreement to the following terms and conditions:
• Please ensure any child under the age of 18 is collected from their class promptly after their class is finished. Areas outside of the studio are not under permanent supervision; staffs are not responsible for any child left unsupervised. If you are going to be late collecting your child, please make us aware of the situation so we can keep your child in the studio supervised by a teacher.
• All items produced by National Performing Arts Company (including original music edits, choreography, creative concepts, costumes, props and sets) remain the property of the National Performing Arts Company and cannot be replicated or reproduced.
• All Directors and dance teaching staff are appropriately qualified and skilled in the delivery of dance tuition and while National Performing Arts Company will not be held responsible for any injuries which may occur whilst in class or on the premises at Sunbury Community Centre, our Derrimut studio or at our Epping studio, National Performing Arts Company will seek medical attention or administer basic first aid for your child immediately if needed.
• It is the parent/guardian's responsibility to ensure all allergies and medical conditions are listed when registering students in the Parent Portal. National Performing Arts Company will not hold responsibility for incidents occurring involving allergies or illnesses where we have not been notified of the condition.
• In order to provide adequate dance training, it is necessary for dance teachers to physically coach in the development of student technique and placement, which may require strictly appropriate physical contact between dance teaching staff and students. It is also understood that any sort of development cannot occur without a formal and structured approach to all dance classes administered at National Performing Arts Company. Dance is a form of discipline and this will be advocated throughout all dance classes and National Performing Arts Company
• It is understood that all classes/timetable are subject to change throughout the year. National Performing Arts Company requires a minimum of 2 students per class to run the class.
• All National Performing Arts Company are expected to perform in the annual End of Year Concert. By participating in these events, you are giving consent for National Performing Arts Company to use photographs and/or video footage of the dance student for promotional purposes e.g. website, newspapers, events or flyers. By agreeing to participate, you also accept that all students must attend any compulsory rehearsals, including Dress/Tech Rehearsals at our theatre locations.
• All National Performing Arts Company performances (competitions, amateur and concerts) may be photographed and recorded by National Performing Arts Company staff. Any footage may be used for any promotional and/or training purposes. Original photographs/videos taken by staff are held securely by National Performing Arts Company used for business purposes only.
• It is understood that a professional video company records our End of Year Concert. We have professional photographers at our Photo Day whom hold Working With Children's Checks and comply with Victorian Child Safety Laws.
• Some classes may be photographed and/or recorded by National Performing Arts Company staff (Directors, Teachers or Admin, all whom hold WWCCs). Every parent and student at National Performing Arts Company consents to having these images used for promotional, performance and/or training purposes. Original photographs/videos taken by staff are held securely by National Performing Arts Company and used for business purposes only.
• There is to be no filming or photography by parents/family/friends of any student in class, at Photo Day, at rehearsals or at our End of Year Concert. This is a breach of Victorian Child Safety Laws. Our professional photographers and our Theatres also have strict NO PHOTOGRAPHY laws, which all students and families MUST adhere to.
• Under no circumstances should there be photos or videos taken of students on stage at the End of Year Concert. Anyone caught taking these photos/videos will be made to delete the images/footage and may be removed from the Theatre. Any parent/guardian/family member or friend who posts these photos to Social Media will be made to take them down and may face disciplinary action.
• Social media posts directly related/or involving National Performing Arts Company must be respectful and in line with the ethos and culture of the studio. We take our Social Media policy seriously, any student found to be posting images that go against our values and including National Performing Arts Company will be asked to remove them and may face disciplinary action.
• National Performing Arts Company asks that no parents or students private message any staff or teachers of National Performing Arts Company Facebook or other Social Media platforms. This is their private space and should be respected as so. Any general enquiries and questions can be directed to our email address: nationalperformingartscompany@gmail.com
• It is understood that National Performing Arts CompanyDirectors, teachers and staff, in compliance with Victorian Child Safety Laws, will not be friends on any Social Media platforms with students under the age of 18.
• All students need to ensure that they attend every class in correct full studio uniform. Hair must be neat and pulled back off the face in either a ponytail or classical bun for ballet classes. Long braids and plaits are highly discouraged for safety reasons. Correct dance shoes are compulsory; no jiffies or regular footwear will be allowed. Fitted dancewear is compulsory; each student must wear the correct National Performing Arts Company uniform items. We do not allow students to attend lessons out of uniform. We firmly believe it is an important part of learning as it encourages a sense of discipline and reminds us of our duty as a student. Students will be pulled up on incorrect uniform and disciplinary action may be taken if it is seen to be a regular occurrence. Correct uniform includes ensuring all uniform pieces are regularly laundered, repaired and replaced when necessary. There is to be no watches or jewellery worn during class, with the exception of small studs/earrings, for the safety of all students.
• It is understood that all parents/guardians are responsible for remaining up to date with studio information. Many avenues are provided to do this; Term Newsletters, ShoutOuts, physical notices, emails, Facebook updates, Instagram posts, shared files via the Parent Portal and a detailed website.
• During the period of enrolment and participation at National Performing Arts Company it is the responsibility of the parent or guardian to advise the Directors if personal circumstances and/or information change.
• Where a student withdraws from the National Performing Arts Company an official notification in writing no shorter than 30 days must be made otherwise the customer will
be liable for all outstanding fees, as your child will be holding a position in his/her classes that is not available then to another student. Please refer to our Payment Conditions.
• All students must respect their teachers, fellow students, volunteers, parents and all staff of National Performing Arts Company Students who show disrespect towards any National Performing Arts Company, student, Backstage Volunteer or parent will be disciplined and may be removed from class. If this becomes a regular occurrence, the student may be asked to cease training at National Performing Arts Company forfeiting any term or advance payments.
• All students enrolled at National Performing Arts Company are equal and absolutely no bullying in any form is tolerated at National Performing Arts Company. Students bullying other students or staff may be removed from class and may be subject to immediate expulsion, forfeiting any term or advance payments.
• All students & parents/guardians must respect all decisions made by the Directors of the studio.
• Regular attendance to weekly classes is a must, students unless absent with good reasoning (e.g. sick/injured) are expected to attend class every week in order to participate fully in the End of Year Concert. Regular absences will result in students not being in an entire dance routine. Regular absences also affect the students training, as they can miss key technical classes in which safe dance practices are learnt, therefore putting them at risk for injury.
• All absences, both planned and unexpected, must be submitted using the Absences feature of the Parent Portal. Our National Performing Arts Company Facebook page or text messages to staff are not an appropriate avenue to inform us that your child will be away. Absences submitted through the Portal will show up for class teachers as they take the roll for each class, allowing them to take note of your child's reason for absence.
• Students who commence training with National Performing Arts Company part way through the year or any term may not be in all parts of routines at the Mid Year Showcase or End of Year Concert. If a student commences in Term 4, they will only be in the second half (approx.) of a routine for their class.
• All students will be fitted during the year for costuming. National Performing Arts Company and class teachers will conduct these fittings and take student's measurements throughout the year. Additional staff may also be present at costume fittings.
• National Performing Arts Company prides themselves on providing complete costumes to students for performances, with no work necessary from parents and families. Costumes are hired to students, please see our Fees for individual breakdowns. These fees are charged at the beginning of Term 3 and Term 4 for our EOY performances respectively. All costumes, headpieces, props and accessories remain property of National Performing Arts Company and must be returned at the end of their use.
• At all public performances, students and parents are to conduct themselves with dignity and respect towards teachers, staff and others. Students, parents and staff must remember they are representing National Performing Arts Company and must do so with pride.
• It is the discretion of the Directors and staff of National Performing Arts Company as to which students are given opportunities to compete and perform at Eisteddfods and Competitions throughout the year.
• Smoking or the consumption of alcohol during class hours is strictly prohibited in or around the premises. This includes National Performing Arts Company students, staff, parents and any friend or family member.
• There is to be absolutely no use of mobile phones during class hours by any student, unless instructed to do so by the National Performing Arts Company staff for the purposes of filming class content for at home rehearsal uses.
• It is understood that no parents are to stand in and view classes at any stage and no parents are permitted to walk through the studio during the duration of class. Teachers may invite all parents/guardians in to watch the children's progression at an appropriate time of the class. Please respect all staff and their job at hand. Parents walking through, or entering the studio without invitation are a distraction to students and will be asked to remain outside.
• National Performing Arts Company will not be responsible for any lost property. It is recommended every student to come to class with a dance bag, and all personal items (e.g.: shoes, drink bottles) should be labelled with the student's name.
• Students MUST come to class with a drink bottle, containing water only. No energy drinks, soft drinks, milk, juice or cordial type drinks are to be consumed in class. Glass drink bottles are not permitted, bottles should have a sealable lid/be leak and spill proof.
• It is understood that all studios are FOOD FREE AREAS. There is to be no consumption of food inside any studio/hall. Student's requiring snacks between classes must eat outside or in the waiting areas. National Performing Arts Company encourages students requiring snacks to ensure they are healthy options. Chocolates and lollies (junk food) are discouraged as between class snacks as these do not provide the energy to last a physical class.
• National Performing Arts Company that parents of younger students (Tinies + Minis) encourage them to use the bathroom prior to entering the classroom to ensure minimal disruption during class hours. National Performing Arts Company that parents of a child going through toilet training remain present in the waiting areas of the classroom.
• National Performing Arts Company reserves the right to refuse re-enrolment.
PAYMENT CONDITIONS
• It is agreed the balances will be paid by the invoice due date. Statements are emailed out on the second Monday of each Term and all fees are due two weeks from this date unless entered into either a weekly, fortnightly or monthly direct debit plan. Balances can be viewed on the Parent Portal.
• It is the responsibility of the person/s in charge of paying fees to stay on top of account balances and operational active communication lines (emails, sms, etc). Administration Fees will not be removed in the circumstance of missing emails, texts, etc ie. not receiving Statements. All balances can be viewed on the Parent Portal at any time.
• National Performing Arts Company is happy to have two email addresses for contact and to send information where there is a co-parenting arrangement in place. We do not manage co-payments. The parent enrolling the student/s is responsible for payments irrespective of co-parenting agreements. Please ensure all fees are paid when due.
• It is understood that an annual non-refundable Registration Fee of $45 will be charged to all students, new and existing. Registration Fees cover your child's insurance, music licensing, and administration costs.
• It is understood that overdue balances/fees will be charged a $25.00 Late Payment Fee.
• It is understood that there are NO REFUNDS on any payment of Term fees, Registration Fees, Costume Hire, Event Fees, uniform payment and Footage/DVD/USB orders unless unforeseeable circumstances mean that classes must cease for the Term at the direction of National Performing Arts Company Directors or drastic personal circumstances have occurred. At any case, plenty of communication must occur between students, parents and teachers in these sorts of circumstances.
• Should you have difficulty in paying your fees, please consult with National Performing Arts Company staff within 14 days of receiving your Statement, before the Late Payment Fee is applied. Assistance will not be provided beyond this date.
• If fees are excessively overdue and no communication has occurred or any attempt has been made to arrange a payment, it is possible your child will be excluded from the class.
• Students cannot participate in any Showcase or End of Year Concert unless all fees have been paid/balance has been cleared.
• If a student misses multiple classes due to a serious/extended illness or injury, fees may be adjusted accordingly providing adequate communication has occurred and any necessary medical certificates have been provided. The National Performing Arts Company will not adjust fees for weeks missed during the Term due to school camps, excursions, or family holidays as your child is still a holding a position in the class.
• It is understood that National Performing Arts Company management requires 1 months notice for cancellation of enrolment otherwise Term, Costume, Event and Administration Fees will still be charged.
• Enrolments are made for the full school year. Parents acknowledge that if their child withdraws from class/es these amendments will need to be made in writing to National Performing Arts Company prior to the commencement of the new term and invoices being sent out. Where National Performing Arts Company is notified after the commencement of the term, the invoice will not be modified as National Performing Arts Company needs to ensure all positions in every class are filled prior to the commencement of each term as we have waiting lists for our classes.
• If a student decides to withdraw before the term is finished and the invoice has still not been paid, the amount will not be adjusted to reflect classes only participated in. The full amount owing will need to be paid.
• If further action needs to be taken in regards to outstanding accounts, it will be at the expense of the Parent/Guardian/Fee payer. In the event where your overdue account is referred to a collection agency and/or law firm, you will be liable for all costs which would be incurred as if the debt is collected in full, including legal demand costs.
By completing my students enrolment and participation in classes, I consent and agree to the Rules, Regulations and Payment Conditions set out by The National Performing Arts Company.
