The Collective Dance Project Privacy Policy
Effective Date: May 20, 2025
At The Collective Dance Project, we are committed to protecting the privacy of our students, parents, and visitors. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our studio, use our website www.collectivedanceproject.org, register for classes, or interact with us in any way.
1. Information We Collect
We may collect various types of information, including:
Personal Identification Information:
Student's Full Name, Date of Birth, Gender
Parent/Guardian's Full Name, Email Address, Phone Number, Mailing Address
Emergency Contact Information (Name, Relationship, Phone Number)
Payment Information (e.g., credit card details, bank account information – though we primarily use secure third-party processors for this)
Medical information relevant to participation in dance classes (e.g., allergies, pre-existing conditions, injuries – collected with explicit consent)
Photographic and Video Information:
Photos and videos taken during classes, rehearsals, performances, and studio events.
Website Usage Data (if applicable):
IP address, browser type, operating system, referring URLs, pages viewed, and time spent on our website. This is typically collected via cookies and similar technologies.
Correspondence Information:
Information you provide when you communicate with us via email, phone, social media, or in person.
2. How We Collect Information
We collect information through various methods, including:
Directly from you: When you register for classes, complete forms, communicate with our staff, or make payments.
Through our website: When you browse our site, fill out online forms, or use our online registration system.
During studio activities: Through photographs and videos taken during classes, performances, and events.
From third-party service providers: Such as online registration platforms, payment processors, or marketing services, but only to the extent necessary for our operations and in accordance with their privacy policies.
3. How We Use Your Information
We use the information we collect for various purposes, including:
To provide dance instruction and services:
Enrolling students in classes and managing their attendance.
Communicating about class schedules, cancellations, and studio news.
Processing payments for tuition and fees.
Ensuring the safety and well-being of students (e.g., using medical information in emergencies).
For communication and marketing:
Sending newsletters, promotional offers, and information about upcoming events (you can opt-out of marketing communications).
Responding to inquiries and providing customer support.
For studio operations and administration:
Managing student records and accounts.
Internal record-keeping and administrative purposes.
Improving our services and developing new programs.
For promotional purposes (with consent):
Using photos and videos of students for marketing materials, social media, our website, and promotional displays, only with explicit consent from parents/guardians (or adult students).
For safety and security:
To maintain a safe and secure environment for our students and staff.
To comply with legal obligations and protect our legal rights.
4. How We Share Your Information
We may share your information with the following categories of third parties:
Service Providers: We may share information with trusted third-party service providers who assist us in operating our studio, such as:
Payment processors (e.g., Stripe, PayPal)
Online registration and studio management software (e.g., Mindbody, Jackrabbit Class)
Email marketing platforms
Website hosting providers
Photographers/videographers (specifically for event capture, under strict confidentiality agreements)
These providers are obligated to protect your information and only use it for the purposes for which we disclose it to them.
Legal Requirements and Business Transfers: We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., a court order or government agency). In the event of a merger, acquisition, or sale of all or a portion of our assets, your information may be transferred to the acquiring entity.
With Your Consent: We may share your information with other third parties when we have your explicit consent to do so.
We will never sell or rent your personal information to third parties for their marketing purposes without your explicit consent.
5. Photographic and Video Consent
We understand the importance of your child's privacy. During the registration process, or at other appropriate times, we will ask for your consent to:
Take photographs and videos of your child participating in classes, rehearsals, and performances.
Use these photographs and videos for studio promotion, including on our website, social media pages, brochures, and in-studio displays.
You have the right to grant or withhold this consent. If you choose to withhold consent, we will make reasonable efforts to ensure your child is not prominently featured in promotional materials. However, please understand that in group settings, complete exclusion may not always be feasible.
6. Data Security
We implement reasonable technical, administrative, and physical safeguards to protect your personal information from unauthorized access, use, disclosure, alteration, or destruction. These measures include:
Secure online registration and payment systems.
Restricting access to personal data to authorized personnel only.
Regularly reviewing our security practices.
However, please be aware that no method of transmission over the internet or method of electronic storage is 100% secure. Therefore, we cannot guarantee absolute security.
7. Your Rights
Depending on your location and applicable privacy laws, you may have the following rights regarding your personal information:
Right to Access: You have the right to request access to the personal information we hold about you.
Right to Rectification: You have the right to request that we correct any inaccurate or incomplete personal information.
Right to Erasure (Right to be Forgotten): You may have the right to request the deletion of your personal information, subject to certain legal exceptions.
Right to Restrict Processing: You may have the right to request that we restrict the processing of your personal information in certain circumstances.
Right to Data Portability: You may have the right to receive your personal information in a structured, commonly used, and machine-readable format.
Right to Object: You have the right to object to the processing of your personal information for certain purposes, such as direct marketing.
Right to Withdraw Consent: Where we rely on your consent to process your personal information, you have the right to withdraw that consent at any time.
To exercise any of these rights, please contact us using the contact information provided below. We will respond to your request in accordance with applicable law.
8. Children's Privacy
Our services are generally directed towards children, but we only collect personal information from children with the verifiable consent of a parent or legal guardian. If you are a parent or guardian and believe we have collected personal information from your child without your consent, please contact us immediately.
9. Links to Other Websites
Our website may contain links to other websites that are not operated by us. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services. We encourage you to review the privacy policies of any third-party websites you visit.
10. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal obligations. We will notify you of any material changes by posting the new Privacy Policy on our website and updating the "Effective Date" at the top of this policy. We encourage you to review this Privacy Policy periodically.
11. Contact Us
If you have any questions or concerns about this Privacy Policy or our data practices, please contact us:
info@collectivedanceproject.org
(470)682-4990
