We understand that the financial responsibility for dance related costs may be handled by multiple individuals. It has at times become unclear which individuals to contact about paying outstanding balances, even at times between parents.
In order to ensure that we send any communications and share payment and account information with the appropriate and necessary individual(s), please provide in writing and signed by all parties involved, the names and accurate contact information for those persons responsible for paying for all dance related costs.
Additionally, if there is a specific plan for who is paying for the costs for certain aspects. For example, mom is paying for half of the tuition every month, dad is paying the remaining balance and a grandparent is paying for costumes and tights, etc.
Tuition payments are appreciated by the end of the second week of each month; however, tuition payments are not considered late as long as they are paid in full by the end of the month. If tuition is not paid by the end of the month, a $25 late fee will be added on to the outstanding balance and carry over to the next month.
Payment for costumes, recital fee, competition entry fees, fundraiser payments, and any other non-tuition related expenses are due on the posted due date. If the payment for these fees are not paid when due, costumes will not be ordered until payment is received, participation in recital will not be permitted, students will not be registered for competitions, and fundraiser orders not placed, etc.
Payment for dance classes are paid for the month; not per class. That said, even if your child did not attend classes every week that month due to illness, vacations, or any scheduling conflict, the payment for your tuition will remain the same. If for any reason you decide to not return to dance, you must contact the studio in writing (email, text message, letter) to inform us of the decision to withdraw. If you simply decide to not show up again, we will assume that your child is still enrolled in classes and any associated tuition, late fees, etc. will continue to accrue. Please practice common courtesy and inform the studio if you will not be returning. Understand that we have had students not come to classes for months and then show up for class. Again, until we are notified in writing that your child will not be returning, tuition and fees will continue to accrue.
Any outstanding balances must be paid in full before students will be permitted to participate in the end of season dance recital. Payments must be made in cash or with a card for any outstanding balances still due 10 days prior to the recital date.
Costume payments must be made promptly and by the posted due date. Costumes will not be ordered until paid in full. Please understand that it can take months for certain costumes to come in and if they are ordered late, we cannot ensure that they will arrive by the time we have pictures/media day, by specific dance competition dates or by our recital. If payment is made for a costume, there will not be an refunds issued should a student decide to not return to dance. If a parent deems that a child's costume does not fit properly and/or they opt to not have alterations made to the costume, the studio will attempt to exchange the costume for a different size, but cannot guarantee that it will arrive in time for pictures, competitions, recital, etc. There is also a $20.00 costume exchange/return fee plus any costs associated with shipping the costume back and shipping costs on the replacement costume. In addition, certain costume catalogs charge a "restocking fee." We will measure your children for their costumes and share the sizing chart with parents. It is ultimately the parent's decision what size they would like for us to order for their child. It is always better to be slightly bigger and be able to be altered than be too small and have to send it back. It is also likely less money to have a costume altered by a seamstress than pay the return/exchange fee, shipping costs and potential catalog restocking fee. Exceptions: if the studio accidentally orders the wrong size costume OR if the costume arrives and is damaged.
Any unpaid balances, accruing tuition and/or late fees, etc. will be attempted to be collected by contacting in writing and through certified mail to the parent or any other individuals as outlined and provided by the parent(s) who have been deemed financially responsible. Any unpaid balances will be turned over to a collection agency and if necessary, pursued legally in court. Please understand that this is not something that we want to have to do, but being paid on time and for services agreed to is essential for the survival of small businesses such as EADA.
I have read, understand and agree with all of the information as described in this Financial Responsibility Waiver.
