By completing this form you agree to the following:
1. All payments will be paid via monthly Direct Debit and failure to pay on time will result in your place being cancelled.
2. We may use your details to contact you regarding important class information and changes to timetables etc. Your personal information will NEVER be passed on to a 3rd Party without prior additional consent. (ie. exam boards)
3. We may use your data to contact you with information regarding upcoming workshops or events.
4. You give consent for photographs or videos to be taken in class or at performances by our teachers or registered photographers to be used in social media posts and marketing for the school.
5. Names of students will NEVER appear alongside a photograph online.
6. Data we hold complies with the GDPR act and all of our devices are encrypted. You have the right to delete or edit your personal data at anytime. All data is stored electronically on encrypted devices.
7. If you wish to leave a class, one months written notice must be given before your Direct Debit is stopped or cancelled.
8. Unfortunately classes cancelled by Freedom due to snow or school closures will not be refunded.
9. Your child will wear the designated uniform for each class they take and all jewellery will be removed before dance.
10. All medical conditions will be declared upon completing this form and and new conditions in future must be updated ASAP.
11. We must be informed in advance if a student will be absent from a class.
12. We will need to use occasional hands on contact to assist students with learning new skills. This may vary and may include holding hands in a circle, placing hands on shoulders to guide students and hands on contact to help students stretch. By accepting our terms you agree for appropriate hands on contact to be used. (Hands on contact has been temporarily stopped to fall in line with Covid-19 guidelines and adhere to social distancing)
13. Students must behave respectfully towards teachers and fellow students at all times.
14. Occasionally Senior students (11yrs+) wish to use class video footage to practice at home. Only teachers will be allowed to video class rehearsals and send to students or parents br WhatsApp which is encrypted. These videos are for personal use and practice ONLY... they must not be shared, uploaded or sent on to anyone else as this is a breach of our privacy policy. By agreeing to the T&Cs you agree for rehearsal videos to be taken of your child and sent on but you are NOT permitted to share or upload.
15. At all times we have a qualified first aider on site. By agreeing to our T&Cs you agree for First Aid treatment to be provided to your child should it ever be required. Any allergies to plasters or dressings etc MUST be declared in the medical section of this form.

At Freedom Performing Arts we are committed to creating a positive, supportive and respectful environment where every child can learn, build confidence and enjoy every aspect of our school. We ask all parents and guardians to support us by adhering to the following expectations.

Safety, Respect and Conduct

The safety and wellbeing of our students, families, staff and wider school community is our highest priority.
Freedom Performing Arts will not tolerate violence, threatening behaviour, intimidation, harassment, abuse or aggressive conduct by any parent, guardian or visitor. This expectation applies at classes, rehearsals, performances, competitions and events, as well as to behaviour near to the school premises where it may impact the safety, wellbeing or reputation of the school community.

Any individual whose conduct is deemed by the school to have compromised, or risked compromising, the safety or wellbeing of students, families, staff or visitors may be immediately prohibited from attending the studios, performances, competitions and any other Freedom Performing Arts events.


Respect and Positive Behaviour

Treat all students, parents, staff and volunteers with courtesy and respect at all times.
Support a positive atmosphere and avoid behaviour that may upset, intimidate or undermine others.
Raise concerns calmly and constructively through the appropriate channels.

Communication

Any questions, concerns or complaints should be directed to the school principal privately and not discussed publicly, on social media or in front of students.
Please allow staff reasonable time to respond to enquiries.

Classes and Performances

Parents should not interrupt classes or enter teaching areas without prior agreement from a member of staff.
Follow all instructions regarding performances, costumes, rehearsals, safeguarding and venue requirements.
Ensure attendance and absence procedures are followed.

Social Media and Photography

Use social media responsibly and respectfully.
Do not post content that could harm the reputation of the school, its students, families or staff.
Follow the school's photography and filming policies where appropriate at all times.

Safeguarding and Welfare

Support the school's safeguarding procedures and policies.
Inform the school promptly of any information that may affect a child's welfare, participation or safety.

Working Together

We value strong relationships with our families and believe children achieve their best when parents and staff work together with mutual respect, trust and open communication.

By joining Freedom Performing Arts, parents and guardians are agreeing to support these standards and help us maintain the supportive community that our students deserve.

General Data Protection Regulation Policy / Privacy Policy

Statement
GDPR stands for General Data Protection Regulation and replaces the previous Data Protection Directives that were in place. It was approved by the EU Parliament in 2016 and comes into effect on 25th May 2018.
GDPR states that personal data should be processed fairly & lawfully and collected for specified, explicit and legitimate purposes and that individuals data is not processed without their knowledge and are only processed with their explicit consent. GDPR covers personal data relating to individuals. Freedom Performing Arts are committed to protecting the rights and freedoms of individuals with respect to the processing of children's, parents, visitors and staff personal data.
The GDPR policy gives individuals the right to know what information is held about them. It provides a framework to ensure that personal information is handled properly.


GDPR includes 7 rights for individuals

1) The right to be informed
As a school we need to collect and manage certain data for communication purposes and for the safety of your child. We need to know parents names, addresses, telephone numbers, email addresses. We need to know children's full names, addresses, medical details and dates of birth.
We are required to collect certain details of Guest Teachers and other visitors. We need to know visitors names, telephone numbers, and where appropriate company names. This is in respect of our Health and Safety and Safeguarding Policies.
As an employer Freedom Performing Arts are required to hold data on its Teachers; names, addresses, email addresses, telephone numbers, date of birth & bank details. This information is also required for Disclosure and Barring Service checks (DBS) and proof of eligibility to work in the UK. DBS Numbers and date of issue are also held on a central staffing record.
Freedom Performing Arts uses Cookies on its website to collect data for Google Analytics, this data is anonymous.


2) The right of access
At any point an individual can make a request relating to their data and Freedom will need to provide a response (within 1 month).


3) The right to erasure
You have the right to request the deletion of your data where there is no compelling reason for its continued use. However Freedom has a legal duty to keep childrens and parents details for a reasonable time. Freedom retain these records for 1 year after leaving the school, children's accident and injury records for 19 years (or until the child reaches 21 years), and 22 years (or until the child reaches 24 years) for Child Protection records. Staff records must be kept for 6 years after the member leaves employment, before they can be erased. This data is archived securely on our encrypted computer.

4) The right to restrict processing
Parents, visitors and staff can object to Freedom Performing Arts processing their data. This means that records can be stored but must not be used in any way, for example reports or for communications.

5) The right to data portability
Freedom Performing Arts requires data to be transferred from one IT system to another; such as from Freedom to the Local Authority, for performance BOPA licences, and dance Associations for examinations. These recipients use secure file transfer systems and have their own policies and procedures in place in relation to GDPR.

6) The right to object
Parents, visitors and staff can object to their data being used for certain activities like marketing or research.

7) The right not to be subject to automated decision-making including profiling.
Automated decisions and profiling are used for marketing based organisations. Freedom Performing Arts does not use personal data for such purposes.

Storage and use of personal information
Going forward all parents and staff will be requested to complete an online registration form so that we can collate all the personal data we require and so that individuals can read and agree with our terms and conditions, privacy policy and safeguarding policies. This data will be stored in a purpose created parent portal that complies with GDPR and is accessed through encrypted, password protected devices. All existing paper based collated data will be destroyed.

Weekly registers held by all staff will only include a students name, no other data will be printed. These registers will either be accessed via an encrypted device or printed and stored securely in a locked cabinet. No other data other than a childs name will ever be printed.

Occasionally Senior students (11yrs+) wish to use class video footage to practice at home. Only teachers will be allowed to video class rehearsals and send to students or parents br WhatsApp which is encrypted. These videos are for personal use and practice ONLY... they must not be shared, uploaded or sent on to anyone else as this is a breach of our privacy policy. By agreeing to the T&Cs you agree for rehearsal videos to be taken of your child and sent on but you are NOT permitted to share or upload.


Freedom collects a large amount of personal data every year including; names and contact details of those on the waiting list. These records are deleted if the child does not attend or added to the Childs file and stored appropriately.

Freedom Performing Arts stores personal data held visually in photographs or video clips or as sound recordings, with written consent obtained when parents register with us on our Parent Portal. No names are stored with images in photo albums, displays, on the website or on Freedom Performing Arts social media sites.

Access to all Freedoms computers is password protected. When a member of staff leaves the company these passwords are changed in line with this policy and our Safeguarding policy. Any portable data storage used to store personal data, e.g. USB memory stick, are password protected and/or stored in a locked filing cabinet.


GDPR means that Freedom Performing Arts must;
Manage and process personal data properly, Protect the individuals rights to privacy Provide an individual with access to all personal information held on them

The following T&Cs are our "pre-lockdown rules" Please also read our "Freedom Covid-19 Policy" where some rules below are currently superseded by this.

By completing this form you agree to the following:
1. All payments will be paid via monthly DIRECT DEBIT and failure to pay on time may result in your place at Freedom being cancelled .
2. We may use your details to contact you regarding important class information and changes to timetables etc. Your personal information will NEVER be passed on to a 3rd Party without prior additional consent. (ie. exam boards)
3. We may use your data to contact you with information regarding upcoming workshops or events.
4. You give consent for photographs or videos to be taken in class or at performances by our teachers or registered photographers to be used in social media posts and marketing for the school.
5. Names of students will NEVER appear alongside a photograph online.
6. Data we hold complies with the GDPR act and all of our devices are encrypted. You have the right to delete or edit your personal data at anytime. All data is stored electronically on encrypted devices.
7. If you wish to leave a class, one months written notice must be given before your Direct Debit is stopped or cancelled.
8. Unfortunately classes cancelled by Freedom due to snow & school closures will not be refunded.
9. Your child will wear the designated uniform for each class they take and all jewellery will be removed before dance.
10. All medical conditions will be declared upon completing this form and and new conditions in future must be updated ASAP.
11. We must be informed in advance if a student will be absent from a class.
12. We will need to use occasional hands on contact to assist students with learning new skills. This may vary and may include holding hands in a circle, placing hands on shoulders to guide students and hands on contact to help students stretch. By accepting our terms you agree for appropriate hands on contact to be used.
13. Students must behave respectfully towards teachers and fellow students at all times.
14. Occasionally Senior students (11yrs+) wish to use class video footage to practice at home. Only teachers will be allowed to video class rehearsals and send to students or parents br WhatsApp which is encrypted. These videos are for personal use and practice ONLY... they must not be shared, uploaded or sent on to anyone else as this is a breach of our privacy policy. By agreeing to the T&Cs you agree for rehearsal videos to be taken of your child and sent on but you are NOT permitted to share or upload.
15. At all times we have a qualified first aider on site. By agreeing to our T&Cs you agree for First Aid treatment to be provided to your child should it ever be required. Any allergies to plasters or dressings etc MUST be declared in the medical section of this form.

CHILD PROTECTION POLICY
Freedom Performing Arts values young people and children as being a vital part of our school and wishes to see them grow, mature and be trained in a healthy and safe environment.
The child protection officer for Freedom Performing Arts is Amy Meikle
Purposes
The purpose of Freedom Performing Arts is to offer children a safe and welcoming environment with fun activities where the children can grow and learn.
Aims
To provide classes for children and young people to help them develop into better performers whilst providing a supportive and safe environment.

To enable the children to express themselves freely.

To help children/young people appreciate the diversity of their fellow classmates.

Child Protection Representative
Freedom Performing Arts has appointed Amy Meikle as our child protection representative. If any teacher has any child safety concerns, they should discuss them with her. She will take on the following responsibilities:
Ensuring that the policy is being put into practice;
Being the first point of contact for child protection issues;
Keeping a record of any concerns expressed about child protection issues;
Bringing any child protection concerns to the notice of the Local Authority if appropriate;
Ensuring that paid staff and volunteers are given appropriate supervision;
Ensuring that everyone involved with the organisation is aware of the identity of the Child Protection Representative.

The policy will be reviewed on an annual basis to ensure that it is meeting its aims.
Personal/Personnel Safety
A group of children or young people under sixteen should not be left unattended at any time.

Avoid being alone with an individual child or young person for a long time. If there is a need to be alone with a child or young person (e.g. first aid or he/she is distressed) make sure that another worker knows where you are and why.

At no time should a volunteer or worker from any external organisation arrange to meet a young person away from the activity without someone else being there.

Teenage assistants should always be supervised


Child Safety
Make sure that the area you are using for classes is fit for the purpose

Make sure that all teachers and assistants know
Where the emergency phone is and how to operate it
Where the first aid kit is
Who is responsible for First Aid and how to record accidents or injuries in the incident book
What to do in the event of a fire or other emergency

Do not let children go home without an adult unless the parent has specifically said they may do so. Never let a child go with another adult unless the parent has informed you that this will happen.

Teachers will need to use occasional hands on contact to assist students with learning new skills. This may vary and may include holding hands in a circle, placing hands on shoulders to guide students and hands on contact to help students stretch. By accepting our terms you agree for appropriate hands on contact to be made.

What is child protection?
Child protection is the response to the different ways in which a young person’s or child’s physical, emotional, intellectual and spiritual health are damaged by the actions of another person.
What we will do
Listen to the child/young person

Look at them directly and do not promise to keep any secrets before you know what they are, but always let the child/young person know if, and why, you are going to tell anyone

Look at them directly and do not promise to keep any secrets before you know what they are, but always let the child/young person know if, and why, you are going to tell anyone

Take whatever is said to you seriously and help the child/young person to trust his/her own feelings. Take notes of exactly what is said to you avoiding assumptions and conjecture.

It is not the role of the worker to investigate any allegations (this would contaminate evidence if a situation went to court). Any disclosure by a child/young person must be reported to the named child protection officer.

Speak immediately to the Local Authority or NSPCC for further advice and guidance.

What we will not do
Teachers/volunteers should not begin investigating the matter themselves.
Do not discuss the matter with anyone except the correct people in authority.
Do not form your own opinions and decide to do nothing.
We will not ask leading questions when a child/young person discloses information.